Event Manager

Located on the 72nd floor of Manhattan’s One Vanderbilt,  SUMMIT Events  offers soaring views, a stunning space, and exceptional cuisine by Chef Daniel Boulud, all designed to take your event to new heights.

SUMMIT Events  is seeking an  Event Manager  to assist the Director of Events with excellent organizational, planning and time management skills with the capacity to handle multiple projects simultaneously, and is comfortable and successful in a fast-paced environment. This position will assist in all aspects of promoting and selling events and maximizing revenue. We are looking for an individual who is strategic and proactive with a proven track record of leadership in both sales and F&B management.

This position receives a base salary in addition to commission.

ESSENTIAL FUNCTIONS AND BASIC DUTIES :

• Promote and Sell event space and oversee booked events with operations.
• Maximize event revenue when determining menus, offering menu upgrades,
• Support events department in managing all incoming event inquiries;
• Correspond and maintain leads / inquiries from Tripleseat, Outlook, and all / any other platforms and must ensure follow up on the same business day
• Prepare, communicate & post weekly BEOs relating to the event to ensure a smooth and efficient execution
• Coordinate all administrative event details with client from inquiry to close including but not limited to negotiating, executing proposals, contracts, ensuring client payment in full, developing floor plans, rental orders, and post event follow-up.
• Coordinate all logistical event details from planning to execution, including site inspections, tastings, vendor meetings, COI paperwork, and day-of onsite client contact.
• Responsible for BEOs, Menu Cards, Event Details, Itemized Bills, Resy syncing, taking & logging deposits and final payments, managing specific client event needs, event administrative paper work, noting in reservation system, and keeping all information up to date for all departments.
• Conduct on-site visits with clients
• Greet host / clients on site at the beginning of an event to ensure total client satisfaction and and adjust last minute requests
• Prepare documents needed for staff to review during event preshift
• Create menu cards, escort cards, and place orders for kosher meals, rental lists, floral, balloons, etc.
• Support or Generate sales reporting, budgets, deposit logs, commission logs and financial analysis
• Collaborate with Dinex Internal Marketing and PR Team to drive sales
• Experience pace reporting a plus

SPECIFIC JOB KNOWLEDGE, SKILLS AND ABILITIES :

QUALIFICATIONS