Administrative Assistant III

Title :             Administrative Assistant

Location :     Wyandotte, MI

Duration :    0-12 Months

Shift :            1

Shift 7 : 00am-3 : 30pm (Mon-Fri)

Pay Rate :     $35.00 / / Hour

Responsibilities :

Provides front-desk coverage and serves as the first point of contact for all visitors, customers, executives, contractors, and external callers.

Manages executive calendar and coordinates travel arrangements of unit manager.

Maintains confidential items and acts as a Record Coordinator, ensuring compliance with the record management policy.

Supports department meetings and events by reserving and preparing meeting rooms, coordinating logistics, and ensuring successful execution.

Preparing budget and expense reports, reporting any overspending to leaders

Managing phone calls and visitor traffic

Supporting new hire onboarding

Handling procurement of goods and services

Submitting purchase requisitions, processing invoices, and confirming invoice accuracy before approval

Tracking purchase orders and ordering supplies for the entire building.

Sorting mail and scheduling meetings

Managing conference room schedules

Processing work requests from building personnel

Maintaining documentation per corporate requirements

Works with vendors and third-party service providers to verify site safety requirements and coordinate access.

Creates security access badge requests and monitors visitors for site safety and security compliance.

Multi-tasks and responds to evolving priorities.

Maintains a clean and orderly work area, follows site safety rules, and promotes their observance.

Performs other work-related duties as assigned.

Qualifications :

In this fast-paced environment, the incumbent will provide administrative assistance and clerical support as necessary to meet objectives of the research unit.

They will work in close partnership with the unit leaders and security to ensure that company procurement requirements and security and safety processes comply with corporate guidelines.

Furthermore, the incumbent will follow corporate policies and enforce them as needed while remaining current with the latest technological advancements.

Required Qualifications :

• High School Diploma
• 3-5 years of administrative and / or procurement experience
• Strong time-management and organizational skills
• Excellent communication (written and verbal) and customer service skills
• Detail-oriented with the ability to read and interpret company policies, procedures, and guidelines
• Proficient in Microsoft Office software (Word, Excel, PowerPoint, Outlook)
• Ability to lift and / or move up to 30 pounds
• Working knowledge of corporate spending reports

Preferred Qualifications :