Payroll Supervisor

Description

Purpose :

Teya Development Company, LLC (Teya) is seeking a full-time Payroll Supervisor to support the Payroll Department based in Anchorage, AK. Incumbent is expected to have extensive experience and knowledge of Deltek Costpoint and Payroll best practices to identify, set up, and monitor payroll system configuration and updates, ensure accurate processing of multi-state / multi-company payrolls, ensure government contracting / payroll requirements are met, and recommend / oversee process improvements.

Our benefits package includes a variety of medical plan options through Federal Employee Health Benefits (FEHB), dental, vision, and a 401(k)-plan offering the ability to contribute both pre- and post-tax dollars up to the IRS annual limits and receive a company match. To encourage work / life balance, Teya offers hybrid work, graduating paid time off plans and holidays. Other offerings such as short-term disability benefits, life, accidental death and dismemberment are provided or available. Join our team today!

Duties and Responsibilities :

The Essential Duties and Responsibilities are intended to present a descriptive list of the range of duties performed for this position and are not intended to reflect all duties performed within the job. Other duties may be assigned.

• Oversee the implementation of the Payroll & Time / Expense modules of Deltek Costpoint from within the Payroll Department. as well as participate in the overall structure, requirements gathering, and review / testing of all payroll and time related data within the company and associated affiliates, joint ventures, or subsidiaries of Teya.
• Accountable for ongoing Costpoint system configurations, internal audits, and updates, as needed.
• Supervise the daily operation of the payroll function, including managing assigned staff.
• Assist with processing and auditing multi-company, multi-state, union, and certified payrolls regulated by the Davis-Bacon Act (DBA).
• Maintain payroll records, logs, and files in accordance with company policy, state and federal laws, and regulations. Responsible for maintaining payroll records and systems.
• Serve as a point of contact for payroll-related questions and provide guidance and support to managers.
• Ensures end-to-end payroll operations are timely and accurate for a multi-state, multi-entity organization, as well as ensuring compliance with federal, state, and local laws, tax laws, and labor regulations.
• Ensure accurate application of Service Contract Act (SCA) requirements, including wage determinations and health & welfare components.
• Administer and audit union payrolls, ensuring compliance with collective bargaining agreements (CBAs).
• Conduct regular audits of payroll data / processes and lead internal and external audits / requests, including those related to DCAA, SCA, and union regulations.
• Safeguard employee data and maintain confidentiality.
• Determine and evaluate opportunities for continuous improvement and streamline work processes, to provide customer service to stakeholders.
• Prepare and submit required state, federal, multi-state, and union reporting, including W-2s and requests from other client agencies.
• Prepare reports and payments for employer and employee benefit costs such as union dues, pension, health insurance, flexible spending, and workers compensation.
• Maintain a schedule of tax filings by state and entity to ensure timely payments and comply with government laws and regulations in connection with payroll and tax procedures.
• Responsible for ad hoc reporting requests and represents payroll interests on assigned projects.
• Provide annual and periodical training to supervisors and employees.
• Develop, document, and implement payroll processes, policies, and internal controls.
• Actively ensure accurate data related to employees, positions, pay, etc.
• Collaborate closely with HR, Benefits and other departments on payroll reconciliations and deductions.
• Manage missed payments and premiums, including during leaves of absence and otherwise.
• Visit job sites or deliver checks, as needed.
• Reconcile payroll-related general ledger accounts and post journal entries as part of month-end close.
• Performs other related duties as assigned.

Required Qualifications and Experience :

To perform this job successfully, an individual must be able to satisfactorily perform each essential duty. The requirements listed below are representative of the knowledge, skill and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Knowledge, Skills, Abilities, and Other Characteristics

Preferred

Physical Demands and Working Conditions :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Employee must maintain a constant state of mental alertness at all times. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Essential and marginal functions may require maintaining physical condition necessary for bending, stooping, sitting, walking or standing for prolonged periods of time; most of time is spent sitting in a comfortable position with frequent opportunity to move about.

Additional Position Duties :

This position description is intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements. Other duties may be assigned, and the company reserves the right to modify, interpret, and apply the job description as necessary. This position description is not a contract for employment and employment is "at-will" unless otherwise stated in a Union contract, employment agreement, or where prohibited by local, state, or federal regulations.

EEO Statement :

It is the company's policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude, and experience, to provide Equal Employment Opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work-related factors such as race, color, religion / creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, or other protected status. When applicable, the company's policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force, and benefits. It is the company's business philosophy and practice to provide reasonable accommodation, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

Performance Standards :

To be successful in this role, the Payroll Supervisor will need to apply their knowledge of Payroll / Costpoint best-practices to ensure the timely resolution of problems to best meet the needs of the company. The employee will be held to performance standards in numerous areas including performance, attendance, attitude, quality, safety, and client satisfaction. The employee is expected to adhere to all company policies while employed. The responsibilities and tasks laid out in this document are not exhaustive and may change at any time as determined by the needs of the company. This document is not a contract of employment.