Payroll Specialist

Job Title : Payroll Specialist

Exemption Status / Test : Nonexempt

Reports to : Human Resource Director

Dept. / School : Human Resources

Primary Purpose :

Compile and prepare regular district payroll, including related reports and deposits. Work under moderate supervision to ensure accurate and timely preparation of payroll records according to prescribed procedures and regulations.

Qualifications :

Education / Certification :

High school diploma or GED

Special Knowledge / Skills :

Knowledge of basic payroll accounting procedures

Ability to maintain accurate and auditable records

Ability to use software to create spreadsheets, databases, and do word processing

Proficiency in keyboarding and file maintenance

Ability to work with numbers in accurate and rapid manner to meet established deadlines

Effective organizational, communication, and interpersonal skills

Experience :

2 years payroll accounting experience - Preferred

Major Responsibilities and Duties :

Payroll Accounting

• Prepare accurate district payroll for distribution to employees following established procedures.
• Receive and audit time sheets for all district employees. Calculate employee wages, salaries, hours worked, overtime pay, and determine withholdings, deductions, and net pay.
• Balance payroll earnings and deductions; initiate related transfers of funds and deposits.
• Maintain district payroll registers, employee payroll information, and other original documentation in an orderly and accurate manner in accordance with state, federal, and district requirements.

Data Entry

Other

Supervisory Responsibilities :

None.

Mental Demands / Physical Demands / Environmental Factors

Tools / Equipment Used : Standard office equipment including personal computer and peripherals

Posture : Prolonged sitting; occasional bending / stooping, pushing / pulling, and twisting

Motion : Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting : Occasional light lifting and carrying (less than 15 pounds)

Environment : May work prolonged or irregular hours

Mental Demands : Work with frequent interruptions to meet established deadlines; maintain emotional control under stress