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Department Admin

Department Admin

AVA ConsultingSaline, MI
27 days ago
Job type
  • Full-time
Job description

JOB ID : TYARD

Job Title : Department Admin

Duration : M+

Location : Saline, MI -

Company Background :

Our client, a major employer in the area, is looking for a Department Admin to be part of its team in its North American operations.

Description :

CDPF is looking for a department assistant who can perform additional responsibilities of :

  • Litigation inquiry support to TL (Client Legal One) and management of litigation hold materials
  • Confirming Technical Report closure requirements (incl sending completion reports to TMC)
  • Manage the dept SharePoint as owner (includes support transition from S-drive)
  • eVA task assignment to related design teams within CDPF (Chassis Design and Platform Development)

Job requirements for additional responsibilities :

  • Prior experience collaborating with TL preferred.
  • Advanced knowledge of SharePoint preferred.
  • Good understanding of N-SMS and SMS-BR.
  • Ability to understand CDPF parts' responsibility for any given project
  • Ability to review drawings and confirm the "responsible persons” related to TL requests
  • Correspondence with TL for litigation inquiries
  • Detail oriented
  • Ability to correspond with TMC to resolve matters related to Tech Report closures

    • Dept Assistant tasks :

  • Meeting arrangement and setup (, weekly, monthly department meetings, department events).
  • Support CDPF executives and TMC visitors with business travel arrangements
  • New hire onboarding (incl access to client systems) & Contractor / Design-in support
  • Manage office supplies, general facility / IS support, business card ordering etc
  • Manage Purchase Order process - PO Change Orders / PO Requisitions (new, updates, close, reconciliation to expenditures, vendor invoicing)
  • Monthly accrual preparation, submission and reclass.
  • Budget & Client tracking / reporting – enter estimates in T&P, provide input to make & manage the indirect budget, operate T-Dash to support GM for Client tracking
  • Manage the org charts, seating charts (incl WISP updates)
  • Support with mail management incl occasional shipping / receiving of packages
  • Evacuation list maintenance
  • Participate in department administrative staff support meetings; provide administrative and secretarial backup for other Department Assistants as needed.
  • Assist annual FADAR (Fixed Assets) maintenance activities.
  • Coordinate department lunch, retirement, family event recognitions.

    • Job requirements :

  • Bi-lingual (Japanese-English) preferred
  • Knowledge of SAP / Ariba preferred
  • years of general office / department support experience.
  • Excellent verbal, written and interpersonal skills to work effectively with Design Engineers and related departments for problem resolution
  • Mindset to provide customer service to all downstream people / processes
  • Work well in team setting
  • Flexibility to quickly accommodate changes with ability to manage multiple projects simultaneously
  • Self-motivated and detail oriented
  • Able to work flexible hours when required by workload
  • Perform other duties as assigned
  • Advanced knowledge of MS Outlook, Word, Excel, PowerPoint.
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    Admin • Saline, MI