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Accountant / Purchasing Specialist
Accountant / Purchasing SpecialistClay Design & Material Gallery • Rio Rancho, NM, US
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Accountant / Purchasing Specialist

Accountant / Purchasing Specialist

Clay Design & Material Gallery • Rio Rancho, NM, US
7 days ago
Job type
  • Full-time
Job description

Job Description

Job Description

We are a growing retail showroom specializing in high-quality home-finishing products, including tile, flooring, cabinetry, countertops, lighting, hardware, and more. We collaborate with homeowners, designers, and contractors to create beautiful spaces. We are seeking a motivated, detail-oriented Purchasing Agent / Administrative Assistant to support purchasing, inventory coordination, and administrative operations.

Experience in the construction, home-finish, interior design, or building materials industry is strongly preferred.

Position Summary

This role focuses on purchasing, vendor coordination, inventory management, A/P, A/R, reconciliations, and accounting support within a showroom environment. The ideal candidate is highly organized, detail-driven, and experienced with Excel, data entry, and internal systems. This position plays a key role in maintaining accurate vendor information, product data, inventory records, and supporting accounting-related processes.

Key Responsibilities

Purchasing (A/P), A/R, Vendor & Inventory Coordination

  • Assist with purchasing showroom materials, stock items, and customer orders
  • Create, process, and track purchase orders from placement through delivery
  • Maintain vendor spreadsheets, pricing lists, and product catalogs
  • Communicate with vendors regarding pricing, availability, lead times, and order status
  • Import new products into the POS system and update existing product data
  • Maintain accurate inventory records within the POS system
  • Monitor inventory levels of showroom samples, stock items, and supplies; recommend reorders as needed
  • Coordinate returns, replacements, damaged goods claims, and warranty issues
  • Review product specifications and verify accuracy of order details prior to placement
  • Maintain purchasing documentation, order history, and inventory records
  • Work closely with sales, warehouse, and accounting teams to ensure materials arrive on schedule and records are accurate

Accounting Support

  • Support daily office operations and administrative functions
  • Receive, track, and log deliveries related to purchasing and inventory
  • Accounts Payable
  • Accounts Receivable
  • Order reconciliation
  • Prepare reports, spreadsheets, and internal documentation
  • Assist with general administrative and accounting-related tasks as needed

Qualifications

  • Prior experience in purchasing, inventory coordination, retail showroom operations, or related industries preferred
  • Previous accounting experience preferred (AP/AR support, invoice matching, or general bookkeeping exposure)
  • Strong proficiency in Microsoft Excel required (spreadsheets, data entry, organization)
  • Excellent data entry skills with a high level of accuracy and attention to detail
  • Experience maintaining vendor lists, pricing, and product data
  • Familiarity with POS systems and inventory management software
  • Inventory maintenance experience is a strong plus
  • Ability to manage multiple tasks in a fast-paced environment
  • Professional demeanor with strong communication and organizational skills
  • Ability to learn product lines, specifications, and vendor processes quickly
  • Dependable, self-motivated, and team-oriented

Company Description
ARCHITECTURAL, DESIGN & CONSTRUCTION MATERIALS
RESIDENTIAL & COMMERCIAL
We deliver passionate expertise, personalized service and an extraordinary collection of tile, stone, kitchen and bath products for discriminating professionals and homeowners that create indelible and timeless results. Visit our exquisite showroom; discover design and materials that will make you Love Where You Live!

Please call me to: 505.850.2706, send your resume to: Claudia@Claycustomhomes.com

Company Description

ARCHITECTURAL, DESIGN & CONSTRUCTION MATERIALS\r\nRESIDENTIAL & COMMERCIAL\r\nWe deliver passionate expertise, personalized service and an extraordinary collection of tile, stone, kitchen and bath products for discriminating professionals and homeowners that create indelible and timeless results. Visit our exquisite showroom; discover design and materials that will make you Love Where You Live!\r\n\r\nPlease call me to: 505.850.2706, send your resume to: Claudia@Claycustomhomes.com
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Accountant / Purchasing Specialist • Rio Rancho, NM, US

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