Office Assistant

Office Assistant

We are looking for a dedicated Office Assistant to join our team in Newport, Rhode Island. This is a contract position that requires strong organizational skills and the ability to provide excellent support to our Head Start program. The ideal candidate will play a vital role in ensuring smooth daily operations and delivering exceptional service to families and staff. Responsibilities include welcoming parents and visitors warmly as they drop off or pick up children, answering incoming calls professionally and providing accurate information or directing inquiries appropriately, assisting families with completing applications and ensuring all required documentation is provided, performing data entry tasks to maintain accurate and up-to-date children's files, overseeing attendance processes, including printing, distributing, collecting, and posting attendance records, helping teachers by preparing classroom newsletters as requested, scanning and organizing documents to ensure proper recordkeeping, and carrying out general clerical duties to support the program's administrative needs. Requirements include previous experience in receptionist or office assistant roles, proficiency in scanning, organizing, and managing documents, strong communication skills, both verbal and written, demonstrated ability to perform clerical tasks accurately and efficiently, familiarity with data entry and maintaining organized records, capability of multitasking and managing time effectively in a busy environment, and comfort interacting with families and providing excellent customer service.