Construction Project CoordinatorMRA Recruiting Services • Waukesha, WI, US
Construction Project Coordinator
MRA Recruiting Services • Waukesha, WI, US
18 days ago
Job type
- Full-time
- Quick Apply
Job descriptionBudget, Directory, Accounting Estimate, and Primary Job Checklist. Insurance notifications, subcontracts, POs, and any other project-specific documentation Weekly Report Template 3 Week Look Ahead Schedule Template Drawing Index National Account Vendor tracking spreadsheet Assist PM / Super (Superintendent) as required to track and secure the required permits for the job. Coordinate general conditions items and POs with PM and Super. Confirm Super has all necessary equipment and signage for the site. b. Construction Administration Perform duties with a comprehensive understanding of the project scope and intention to keep project on schedule and budget. Communicate critical job flow and / or concerns in scheduling and budget to PM, VPPMS, EVPCO, and President as needed. Problem solving at low level and escalate as needed to maintain workflow of project. Initiates appropriate levels of escalation required for various stages of construction. Work with PM to ensure all scopes of work have been contracted / bought. Actively maintain current construction drawings in PM Drive, Viewpoint Team, with subcontractors, and jobsite Superintendent. Request and log subcontractor W-9 prior to writing subcontracts. Prepare all purchase orders, subcontracts, and sub change orders. Include contract attachments, exhibits, and schedules for all projects. Timely collection and follow up of all subcontracts and subcontractor change orders per corporate timeline. Maintain project checklist, subcontractor list, accounting checklist, Viewpoint Team, and any project-specific documents. Facilitate team PM / PC meeting. Compile and distribute minutes and follow up on open action items. Retrieve and log all required items from subcontractors per the company and project-specific timeline. Route paperwork to other parties in the office as needed and follow up to ensure completion. Validate lead times to mitigate potential delays as early as possible and follow through with PM and Superintendent as required. Proactively coordinate deliveries of equipment and materials utilizing knowledge of project schedule and sequencing. Liaison communication between PM, Super, accounting department, and subcontractors to expedite necessary documentation to ensure project flow without delay. Closely monitor and assist PM in writing OCORs and ensure timely (stay current) PM execution with owners. Facilitate weekly owners’ meetings. Compile and distribute meeting minutes and follow up on open action items. Lead effort with assistance from PM and Super to ensure all submittals are received, reviewed at appropriate levels (PM, Architect, Owner, Tenant), and returned to subcontractor prior to performance of work. Expedite when necessary. Maintain RFI log via Viewpoint Team. Coordinate with PM / Super to complete, review, amend if necessary, and distribute weekly / daily reports as required (PC to create initial template). Monitor all job-related correspondence on a daily basis. c. Project Closeout Coordinate project close-out meeting with EVPCO, VPPMS, Controller, PM, and Super. Assist Super to arrange pick-up for final billing for general conditions items. Work with Super to compile As-Built Drawings and ensure that all appropriate close-out documents are completed 100% at turnover (start four (4) weeks prior to turnover!). Log, bag, and archive state-approved drawing and As-builts. Log punch list for PM / Super follow up and execution. Compile and create all necessary items for O&M Manuals, close-out documents, and distribute to owner / tenant according to their requirements. 2.) Additional Duties Work with VPPMS to develop and lead new processes efficiently. Assess current process and make recommendations to VPPMS for improved efficiency and cross-department understanding and communication. Coordinate between ICSI departments to provide consistent customer service to ensure exceptional owner and subcontractor relations. Assist / Confirm Lessons Learned are updated in folders. The above list reflects the general details necessary to describe the principal and essential functions of the position and shall not be construed as the only duties that may be assigned for the position. Position Requirements Education & Experience 4-year Bachelor’s Degree preferred Minimum of 5 years’ experience in construction administration-related work Knowledge & Skills Strong knowledge of Office 365, Excel, Outlook, and Word Excellent verbal and written communication skills Knowledge of Viewpoint a plus Retail construction experience beneficial Always operates at a high level of professionalism and customer service Ability to prioritize, execute, and multitask Exhibits strong problem-solving and critical-thinking mindset Exceptional organizational skills Self-starter We Make it Easy Founded in 1901, MRA is a nonprofit employer association that serves more than 4,000 employers, covering more than one million employees. As one of the largest employer associations in the nation, MRA helps its member organizations thrive by offering the most comprehensive assortment of HR services, information, education, and resources to help build successful workplaces and a powerful workforce. We partner with these companies working directly with their HR department and leadership to hire their talent. We are a direct line to the company, not an agency recruiter. Powered by JazzHR
An MRA Member is looking for...
Construction Project Coordinator Waukesha, WI Position Overview We are seeking an experienced Construction Project Coordinator to support commercial construction projects from preconstruction through closeout.
This role provides essential coordination between Project Managers, Superintendents, subcontractors, and internal teams to help ensure projects stay organized, on schedule, and within budget.
Candidates with strong construction administration experience and an understanding of field operations will be a strong fit.
Principal Duties & Responsibilities 1.) Administrative aspects of the construction process from Project Bid Kick-off to Project Close-out include :
- a.
- Project Start-Up Gain understanding of scope and budget of project through bid documents, work letters, project drawings, owner contract, and tenant specifications, potentially starting at Bid Kick-off Meeting.
- Complete primary job checklist, budget, and accounting estimate with Project Manager (PM) & Job Cost Accountant (JCA).
- Start project closeout process to ensure completion as stated in ICSI Company Manual (30 days post turnover).
- Lead Project Launch Meeting with VPPMS, PM, and Accounting.
Provide the following documentation in advance of PLM :
Create / confirm initial project directory and templates on ICSI network and Viewpoint Team :
Assist PM / Super as required to apply for any required utilities for the job.
Maintain Submittals via Viewpoint Team :
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Project Coordinator Construction • Waukesha, WI, US
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