E&O PURCHASING AGENT - 55013590

E&O Purchasing Agent

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system. Our mission is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state's economic competitiveness, prioritizes Florida's environment and natural resources, and preserves the quality of life and connectedness of the state's communities. Our vision is to serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.

The work you will do :

E&O Purchasing Agent / Assistant Secretary of Engineering & Operations / State Highway Engineer This position will be responsible for purchase of goods and services for Engineering and Operations. Determine methods of procurement, evaluation of purchases for compliance, and obtaining quotes. Will assist with engineering contracts and personnel actions.

The difference you will make :

Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC : Trust, Relationships, Respect, Empowerment, and Communication.

How you will grow :

FDOT encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency's learning management system, you have access to hundreds of computer-based training and instructor-led courses.

Where you will work :

Chief Engineer 605 Suwannee St. Tallahassee, FL

Your specific responsibilities :

• Locates and arranges for purchase of goods and services necessary for efficient operation of the organization.
• Adheres to Florida Department of Transportation (FDOT) policies and procedures for competitive solicitations and procurement of goods and services.
• Responsible for acquiring goods and services for Engineering and Operations.
• Analyzes price proposals, financial reports, and other data and information to determine reasonable values.
• The incumbent has a purchasing card which allows a single purchase exceeding $35,000; has financial disclosure responsibility in accordance with Chapter 112.3145, Florida Statutes.
• Sorts claims and resolves complaints generated during performance of contract or purchase order.
• Evaluates all purchasing of commodities for contractual compliance.
• Obtains quotes, verifies availability, ensures accuracy of information, and compliance with purchasing rules and regulations.
• Determines method of procurement (State Purchasing Card or My Florida Marketplace).
• Orders commodities, assigns object codes, logs purchases on the Purchasing Tracking Sheet.
• Prepares consultant contracts related to all functions for Engineering and Operations.
• Reviews invoices for vendor payments and verifies invoice approval.
• Maintains budget allocation and monthly expenditures for each contract.
• Recommends changes in scope of services to assist management with services needed.
• Completes encumbrances, Letter of Authorization, and other documentation required to maintain budget for consultant funding.
• Assist the E&O Program Manager in engineering contracts. Responsibilities include encumbering and tracking funds, issuing Task Work Orders and amendments, and assisting in processing invoices.
• In addition, E&O Program Manager in all budget preparations for all E&O Cost Center. This includes but not limited to, conducting training on all items related to contract execution, Budget Preparation, teaching staff how to properly track a budget, prepare master allocations when needed and use the purchasing systems within FDOT.
• Prepares personnel actions including, but not limited to, recruitment, selection, classification packages and performance evaluations.
• Works with management and staff to prepare, and research as necessary, personnel paperwork in accordance with department requirements.
• Keeps up-to-date on the latest Human Resources procedures and policies.
• Manage several accounts for E&O including but not limited to all cellular phone accounts, lease payments, utilities payments, and assisting with inventory tracking.

The successful candidate will have the following required knowledge, skills, and abilities :

The state's total compensation package for employees features a highly competitive set of employee benefits including :

For additional benefit information available to State of Florida employees, visit : mybenefits.myflorida.com

Special requirements :