Senior Administrative Specialist

At Henderson, we're about more than just buildings

We're about the people, experiences, and potential found inside. We're a company of problem-solvers and innovators known for our technical excellence and ability to come up with out-of-the-box solutions. We love the process of bringing buildings to life. And we're changing the industry by integrating the building design and construction process.

As an ESOP, each of our employee-owners are an essential part of our mission to lead the industry in innovation, sustainability, and client experience. With a vision to build a better world, Team Henderson has a people-first culture and diverse portfolio of world-class facilities.

It's What We Do

We provide total building system design services across multiple high-growth markets for industry leaders. You'll get to use your talent to work on projects for some of the biggest names in mission-critical, higher education, sports, healthcare, grocery, restaurant, and retail within the sectors we serve in business, community, grocery, health, retail, & venue.

It's How We're Different

We're about more than just buildings. We're about you. You, and the hundreds of passionate employee-owners who make us who we are. We've always been committed to providing an inclusive workplace where people can bring their full self to work and helps people reach their full potential - both as professionals and individuals. Together, we dream up innovative solutions for industry-wide problems, design spaces that become landmarks, and toast the good life at our happy hours. Take a peek into what makes us different here : https : / / youtu.be / AIt17t_uJ-A?si=oSMy5zQeUcb_faE3

Position Summary : This employee, with minimal supervision, provides project / program support and performs high-level office and administrative support tasks. The employee also supports a team within the organization by coordinating calendars, scheduling meetings, organizing events, and managing the team budget. The employee may mentor and / or train employees as needed. The employee uses discretion to make judgments based on operating guidelines and with respect to communications and confidentiality.

Key Responsibilities :

• Coordinates project specifications and construction administration transactions (RFI / Submittals).
• Documents meeting minutes, narratives and reports.
• Manages pictures, sketches and notes from site visits.
• Contacts city officials and utility companies. Schedules appointments for service testing.
• Sets-up job numbers, phases and folders.
• Coordinates scope, due dates, deliverables and billing phases.
• Ships deliverables to clients.
• Scans drawings and documents.
• Provides administrative support for a team which includes distributing mail, filing documents, ordering supplies, managing inventory, scanning documents, etc.
• Reviews and answers correspondence
• Conducts research, prepares statistical reports and spreadsheets, and prepares presentations.
• Coordinates calendars and schedules team meetings.
• Organizes and promotes team events.
• Manages and records team budgets and expenditures.
• Assists with team expense reports.

Qualifications :

Let's Talk Perks

We take care of our people. As a Henderson employee, you'll enjoy some pretty awesome perks. Trust us, your friends will all have work envy.

Culture

Flexible Work Hours (Because we all need to balance work and life.)

Casual Dress Code (Be yourself, please.)

Paid Volunteer Time (We literally pay you to volunteer.)

Paid Parental Leave (Because we know both parents deserve to be there for a new child.)

Health and Wellness Initiatives (Get Fit and Stay Fit.)

Receptive and Forward-Thinking Leadership (Our doors are always open.)

Clear Career Path Options (We want you to excel.)

Benefits

Industry-leading 401K match and profit sharing (When the company succeeds, we all share in that success.)

Employee Stock Ownership Plan (Yes, our employees are the owners.)

Paid Training for Professional Development (We'll pay for the time you take getting better at what you do.)

Performance Bonuses (When you do well, we reward you for your work.)

Comprehensive and Extensive Insurance (We've got you covered.)

Paid Term Life and Disability (We've got your family covered, too.)

Health Savings Account & Flexible Spending Accounts (We'll help you take advantage of tax savings.)

Paid Time Off and Sick Time off (Take a break. You deserve it!)

Financial Wellness & Coaching Program (Financial security makes you a happier team member.)

More information can be found here - https : / / www.hendersonengineers.com / careers / .

Henderson Engineers, Inc. and Henderson Building Solutions are EEO Employers / Vet / Disabled and participate in the E-Verify program.

Applicants for positions with Henderson Engineers / Henderson Building Solutions must be legally authorized to work in the United States, and verification of eligibility will be required at the time of commencement of employment.

All offers will be contingent upon completion of the hiring process including verifications and background checks as required for employment.

To all recruitment agencies : Henderson does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of Henderson without a prior written search agreement will be considered unsolicited and the property of Henderson. Please, no phone calls or emails.

NOTICE TO CANDIDATES : RECRUITMENT FRAUD ALERT

Henderson representatives conduct all email communications exclusively through a company email address that ends with @hendersonengineers.com, @hendersonbuilding.com. We extend offers of employment only after a comprehensive interview process and will never ask you for a payment of any sort nor offer one for any reason. Henderson will not ask any applicant to purchase equipment, nor offer to reimburse any applicant for expenses incurred prior to employment. We will not request personal information until a legitimate offer of employment has been extended. If you suspect a recruitment attempt is fraudulent, you should cease communications. All legitimate job opportunities are posted on our company website's careers page.