Payroll Accountant

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What We Offer

At Palm Beach State College, you will discover a place where ideas come to life and the heartbeat of a county begins. By joining us, you will be exposed to professionals from across the U.S. and abroad who are the strivers, reinventors, explorers, and influencers dedicated to developing talent that fills the most needed workforce roles. As the Panthers, we embrace a community of belonging, caring, and connection for our students and employees. We seek creative individuals to help PBSC fulfill its mission of inspiring hope, advancing skills, and transforming lives.

About this role

Responsible for analyzing financial information and preparing financial reports to determine or maintain record of assets, liabilities, tax liability, or other financial activities for the payroll department. Oversees reconciliation and accuracy of payroll accounts. Prepares various accounting reports, schedules, and records to settle direct deposit and issue checks for employees.

What a day of a Payroll Accountant looks like :

Reconciles payroll and insurance general ledger (GL) accounts annually both fiscal and calendar year end, to include balancing all assigned fund accounts. Oversees the payroll department month end process. Reconciles payroll and insurance GL accounts.

Enters payroll accounting adjustments to correct work tags for various departments. Creates journal entries for corrections and for employee reclassifications for grant purposes.

Completes settlement of all on-cycle and off cycle payrolls and print checks. Reviews, cancels, and completes all benefit retro transactions for each payroll.

Pays 941 employer taxes after every on-cycle and off-cycle payroll and processes 1042 taxes.

Creates and enters ad hoc bank transaction for all tax and Florida Legislature State Disbursement Unit (FLSDU) payments. Creates and updates ad hoc bank transaction templates for FLSDU, Electronic Process for Automated Remittance Services (EPARS), and Florida Retirement System (FRS) payments.

Analyzes the tax filing periodic report and ensures accuracy of Electronic Federal Tax Payment System (EFTPS) payments.

Creates and maintains ad hoc spreadsheets for insurance and payroll vendor payments.

Liaison among departments, functions or groups, within and outside the College. Communicates information through various methods to appropriate personnel and others.

Coordinates the activities of one or more staff. Monitors and evaluates the performance of your employees.

Works closely with the Finance Systems Administrator to validate and correct payroll related spend category and posting rules.

Performs other job-related duties as assigned.

We’d love to hear from you if you have the following :

Education and Experience :

Bachelor’s degree in Accounting, Business Administration, Management or related field of study

Four years of related experience

Knowledge of :

Payroll accounting practices

Workday or similar ERP system

Microsoft Office Professional or similar application

Skilled in :

Research and data analysis to arrive at valid conclusions, recommendations and plans of action

Performing with a high degree of accuracy

Attention to detail while maintaining effective time and task management

Ability to :

Accurately reconcile payroll accounts

Collect, organize, analyze, and disseminate significant amounts of information with attention to detail and accuracy

Effectively communicate verbally and in writing on a regular basis with internal and external customers, build relationships, manage customer expectations and take responsibility for a high level of service

Licenses, Registration, Certifications, or Special Requirements :

Regular physical attendance required

Preferred, but not a must :

Licenses, Registration, Certifications, or Special Requirements :

Certified Public Accountant

Work Environment and Physical Demand :

Reach and grasp objects

Use of video display terminal

Use of manual dexterity and fine motor skills

Communicate information orally and in writing

Receive and understand information through oral and written communication

Proofread and check documents for accuracy

Work a fluctuating work schedule

This job description is intended to be generic in nature and describe the essential functions of the job. It is not an exhaustive list of all duties and responsibilities. The essential duties, functions and responsibilities, and overtime eligibility may vary based on the specific tasks assigned to the position.

The minimum base pay for this position starts at $56,359.00 annually; however, the offer may vary based on the candidate’s education and experience.

Wait, there is more!

Culture : Be part of an inclusive, Panther First environment where every role has a purpose, and employees have a sense of belonging.

Education Benefits : Tuition fee waiver at PBSC, tuition reimbursement, degree recognition award, educational leave, and more. Public Service Loan Forgiveness institution.

Health and Wellness : Medical, dental, vision, disability, life insurance, parental leave, and more.

Generous Time Off : Vacation, sick leave, holidays, and spring and winter breaks offering additional paid time off.

Panther Perks : Potential remote or hybrid opportunities, wellness programs, and apps related to stress management, nutrition, meditation, and more.

Professional Development : Leadership programs, professional learning workshops, and more.

Retirement Investments : State retirement plan options and voluntary 403(b) and 457 plans.

READY TO APPLY? Here's your application preparation!

Please review the following information to apply for a position at Palm Beach State College :

Carefully review the minimum qualifications advertised for the available position, as only applicants meeting the minimum requirements will be considered.

Background Check / Drug Screen may be required based on the specific requirements of the position for which the application is being submitted. Employment is contingent upon passing a drug test and completing a criminal background investigation.

An essential goal of the Office of Human Resources is to respond to all applicants once a selection is made. Please take notice of the position closing date advertised. Whenever positions are filled, the Office of Human Resources responds to all applicants who have submitted applications.

The College conducts its employment activity within the State of Florida except for occasional brief and temporary pre-approved periods related to college travel.

Application Deadline

This position is open until filled