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Administrative Assistant

Administrative Assistant

ICBD Holdings LLCFort Lauderdale, FL, United States
12 days ago
Job type
  • Full-time
Job description

Description

Administrative Assistant, Events / Procurement - ABA Centers of America Corporate HQ, Fort Lauderdale, FL

ABA Centers of America is a healthcare innovator experiencing steady growth while revolutionizing the autism care field. We provide ABA (Applied Behavior Analysis) therapy and diagnostic services to our clients and families in our centers, in homes, and in the community.

Listed by Inc. magazine as the 5th fastest-growing private company in the U.S., we are focused on opening new clinics and remaining self-funded without private equity investment. We're also named in Inc.'s Best in Business list for "Health Services," honoring companies that have made an extraordinary impact in their fields and on society.

We are currently in 12 states with over 70 clinical service areas, and our roadmap is expanding. We have the resources and talent usually found at a more mature organization, including fully staffed teams to support marketing, IT, accounting, and clinic growth.

Growth Opportunity

Our company leads the field in the volume of client magic we create by holding an event in each clinic / service area every single day during school holidays. If you're a detail-oriented, self-driven P2P expert (preferably Coupa), join our growing multi-state events team, and we promise you'll never be bored!

As the Administrative Assistant to the VP of Corporate Events, you will play a crucial role in managing Coupa software, procurement, and event logistics for our corporate events. You will support the Events Team in raising Coupa requisitions, placing orders, entering vendors into Coupa, and following up on payments. Your attention to detail and organizational skills will ensure the seamless execution of high-profile events.

This position is on-site in our downtown Fort Lauderdale HQ offices Monday-Friday.

What You'll Do

  • Manage Coupa software, procurement processes, and assist with event logistics for corporate, C-Suite, Chairman & CEO events.
  • Raise Coupa requisitions and place orders for event-related expenses.
  • Enter vendors into Coupa and maintain accurate vendor records.
  • Follow up on payments and ensure timely processing of invoices and payments.
  • Coordinate with internal teams and external vendors to execute flawless events.
  • Assist in budget management and performance tracking for corporate events.

Requirements

Requirements

  • 2-5 Years of experience in administrative office functions preferred
  • Minimum of 3-5 years of experience in administrative support, preferably in event management or corporate settings.
  • Proficiency in Coupa software preferred (or willingness to learn quickly) and Microsoft Office suite (Word, Excel, PowerPoint).
  • Personality traits : Proactively sees and anticipates needs. Tendency to take action promptly without needing to be asked.
  • Strong organizational skills with the ability to manage multiple tasks simultaneously.
  • Ability to work effectively in a fast-paced environment and adapt to changing priorities.
  • Ability to pass a background check, motor vehicle record, and drug screen
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    Administrative Assistant • Fort Lauderdale, FL, United States