Talent.com
Administrative Assistant

Administrative Assistant

The Greer GroupRaleigh, NC, US
18 days ago
Job type
  • Full-time
  • Temporary
Job description

Job Description

We are seeking a highly organized and proactive Temporary Administrative Assistant to join our clients team. This role is essential in ensuring the smooth operation of the office, supporting various departments, and managing company resources. The ideal candidate will be detail-oriented, possess excellent communication skills, and thrive in a dynamic environment.

Position Type : Temporary (3-4 months, but could extend). Pay : $18-$20 / hour. Hours : Monday-Friday 8 : 00 am- 5 : 00 pm

Responsibilities : General Office Administration :

  • Maintain office organization and cleanliness.
  • Plan and execute internal lunches and events.
  • Greet visitors at the front door and ensure they feel welcome.
  • Manage general and office supplies inventory.
  • Coordinate with the cleaning company and schedule vendors as needed (e.G., plumber, handyman).
  • Prepare and mail outgoing shipments for other departments, including RMA shipments.
  • Change seasonal decorations and establish schedules for employee events.

Accounting Support :

  • Pick up mail from the PO Box three times a week.
  • Deposit checks into NetSuite and the bank.
  • Scan vendor bills into the AP folder and enter them into NetSuite.
  • Mail out vendor checks and handle filing.
  • Respond to client billing inquiries via email.

    • Marketing Assistance :

  • Prepare marketing gift bags for guests.
  • Take pictures for social media postings.
  • Organize and maintain marketing supplies.
  • Assist with marketing events.

    • Salesforce Coordination :

  • Understand the flow of tickets and manage the receiving queue.
  • Distribute equipment received and generate billing reports for System Admins.

    • Fleet & Automobile Management :

  • Oversee the addition, maintenance, repairs, and cleaning of company vehicles.
  • Manage automobile-related tasks, including property taxes.

    • Why Join Us? This is an exciting opportunity to be part of a dynamic team where your contributions will directly impact the success of the company. If you are passionate about organization, enjoy working in a collaborative environment, and are ready to take on diverse responsibilities, we encourage you to apply! Possible full time opportunity!

    Job Requirements

    Qualifications :

  • Strong organizational and multitasking skills.
  • Excellent communication and interpersonal abilities.
  • Proficiency in office software and tools (e.g., NetSuite).
  • Ability to work independently and collaboratively across departments.
  • Prior experience in administrative roles is preferred.
  • Must be able to pass a background check and drug screen.
    • Create a job alert for this search

    Administrative Assistant • Raleigh, NC, US