BOB-Administrative Assistant

Company Description

Job Description

Civil Service Title- Principal Administrative Associate II

• IN ORDER TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE, OR BE REACHABLE ON THE OPEN-COMPETITIVE LIST.

The Division of Bridges seeks to hire a Principal Administrative Associate L2 to work in the Management Support Services / Community Affairs Unit. The successful candidate, under the supervision of the Executive Director of Community Affairs, will have the following responsibilities but not limited to :

Provide administrative support for the Executive Director of Community Affairs

Manage recoupment processing between the Bureau of Maintenance, Inspections and Operations and the DOT Finance team

Prepare trip packages and travel coordination - assist with the preparation of travel package by ensuring required documents are submitted; settle reimbursement package upon return; provide / complete Fiscal Certification Form, DOT FMS Imprest Fund Voucher, Personal Travel Expense Report; submit post conference report

Manage Outlook calendars and schedule meetings utilizing Outlook

311 Taskforce Manager : reviews 311 complaints in the system. Ensure complaints are responded to in a timely manner by Siebel users and follow up where necessary.

Review ARTs cases including updating working notes, closing cases and redirecting cases

Handle litigation requests / inquiries for the division

Manage the unit's absence control calendars

Draft memos and correspondences

Conduct administrative tasks including scheduling, scanning, distributing documents, and maintaining all files

Track Community Construction Liaison weeklies

Interact with the public on phone calls and inquiries

Assist with special projects as needed.

Preferred Skills

Strong written and verbal communication skills

Knowledge of ARTs and Siebel

Knowledge of MS Word, Outlook, Excel

Work Location

55 WATER ST, MANHATTAN, 10041

Hours

35

8 : 00AM - 4 : 00PM

Resumes may be submitted electronically using the following method : For City employees only, go to Employee Self Service (ESS), Careers, and Search for Job ID# 757846. For other applicants, go to www.nyc.gov / careers and search for Job ID# 757846 Appointments are subject to OMB approval. Only candidates selected for an interview will be contacted. No telephone inquiries please.

PRINCIPAL ADMINISTRATIVE ASSOC - 10124

Qualifications

1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical / administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical / administrative work of more than moderate difficulty; or

2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical / administrative experience including one year of the administrative supervisory experience described in "1" above; or

4. Education and / or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical / administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.