Assistant Director of Admission Operations

Assistant Director Of Admission Operations

This position supervises the admission operations staff and supports data integrity for the operations team including, data audit and testing, as well as assisting in maintaining incoming inquiry and application data and materials for admission to St. Mary's University at the undergraduate and graduate levels.

Essential Duties And Responsibilities :

• Provides leadership and supervision for the Application Processing Specialists and Data processing Specialist in the operations team. Coordinates staff processes associated with leave, performance management and annual reviews, interviews or search committees associated with hiring and staffing.
• Partners with the Associate Director of Enrollment Operations to identify and develop tools to analyze and manage workflow within the operations team.
• Organizes SEVIS data processing and maintains data and quality control management. Establishes, updates and tracks SEVIS files. Provides immigration information to international students, monitors and tracks student immigration status, and maintains appropriate files.
• Advises students with immigration petitions and applications to include processing for new F-1 permits, reinstatement, reduced course load authorizations, change of status, medical leave and economic hardship employment authorization
• Serves as Designated School Official (DSO) and coordinates the process of issuing I20s as requisite for international students entering St. Mary's University requesting F-1 visa status. Process execution includes communicating processes with prospective students and receiving sensitive personal information required for I20 issuing.
• Ensures implementation and communication of clear departmental processes to ensure employees have a solid understanding of their roles and responsibilities.
• Oversees day-to-day operation of undergraduate application processing including, but not limited to recording the receipt of documentation, accurate data entry, organization and troubleshooting in preparing applicant files for a timely admission decision.
• Oversees data integrity, import, export and primary responsibility for cleaning prospect, inquiry and applicant data.
• Oversees processes and forms related to the enrollment confirmation process.
• Builds complex reports and queries to support the effective use of population development for communication and recruitment purposes.
• Assists with error report management within CRM by using daily exception reports; Resolves surface level data errors identified by daily reports, consolidate duplicate records and research others.
• Collaborates with other offices such as the Center for International Programs, Financial Assistance, Athletics, Retention Management, Student Life, and Information Technology Services to ensure data integrity and data standards are met.
• Ensures daily loads into admission CRM of applicant and other prospective student data are completed efficiently and effectively.
• Manages activities related to the movement of admission data into the University's enterprise system.
• Serves as back up to other operations staff when needed.
• Maintains knowledge of the university's tools and systems, including Banner, and Slate; Learn new systems and tools as needed.
• Attends training workshops and conferences in order to learn and stay current on admission operations, CRM and other system tools.
• Performs other duties as assigned.

Qualifications :

Physical Demands :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. St. Mary's University is a Hispanic-Serving Institution and an Equal Opportunity Employer.