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Executive Assistant

Executive Assistant

Unity Works TalentLouisville, KY, US
30+ days ago
Job type
  • Full-time
Job description

About the job Executive Assistant

Unity Works Talent is seeking an experienced Executive Assistant to support the leadership team of our client in Louisville, KY . This role requires a highly organized, proactive professional with excellent communication skills and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant will be responsible for handling administrative tasks, coordinating schedules, and ensuring seamless day-to-day operations for senior executives.

Key ResponsibilitiesAdministrative & Executive Support :

  • Manage executive calendars, schedule meetings, and coordinate appointments.
  • Prepare correspondence, reports, presentations, and other confidential documents.
  • Act as a gatekeeper , screening emails and calls while prioritizing urgent matters.
  • Handle travel arrangements, including flights, accommodations, and itineraries.
  • Process expense reports, invoices, and financial documentation.

Office & Meeting Coordination :

  • Organize and facilitate leadership meetings, including agenda preparation and note-taking.
  • Ensure meeting materials are prepared in advance and follow up on action items.
  • Liaise with internal and external stakeholders on behalf of executives.

    • Project & Task Management :

  • Assist in planning and executing special projects, ensuring deadlines are met.
  • Conduct research and compile data to support business decisions.
  • Maintain and update records, files, and databases with high attention to detail.

    • Confidentiality & Professionalism :

  • Handle sensitive information with discretion and integrity.
  • Maintain a professional and welcoming demeanor when interacting with clients, vendors, and staff.
  • Support HR functions such as onboarding coordination and employee communications as needed.

    • Qualifications & Skills :

  • 3+ years of experience as an Executive Assistant, Administrative Assistant, or similar role.
  • Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other productivity tools.
  • Exceptional organizational and time management skills with the ability to multitask.
  • Excellent written and verbal communication skills.
  • Ability to work independently, exercise sound judgment, and anticipate executive needs.
  • Experience handling confidential information with professionalism and discretion.

    • Why Join Our Client?

  • Competitive salary and benefits package.
  • Opportunity to work closely with high-level executives and gain valuable business insights.
  • A dynamic, professional environment where your contributions make a direct impact.

    • If you are a detail-oriented, proactive Executive Assistant looking for a rewarding opportunity in Louisville, KY , we encourage you to apply today!

    Job Type : Full-time

    Pay : $49,000.00 - $50,000.00 per year

    Benefits :

  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance

    • Schedule :

  • 8 hour shift
  • Day shift

    • Ability to Commute :

  • Louisville, KY 40206 (Required)
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    Executive Assistant • Louisville, KY, US