Health System Specialist - Executive Assistant

Health System Specialist - Executive Assistant

This position reports to the Deputy Director, Patient Care Services (DDPCS) Chief Nursing Officer and assists the DDPCS with administrative duties involving Chaplain Service, Imaging Service, Inpatient and Emergency Care Services, Nursing Professional Services, Organizational Development Service, Pathology and Medical Laboratory Service, Pharmacy, Social Work Service, Sterile Processing Service, and Whole Health Service.

Responsibilities include serving as a major advisor and Executive Assistant to Deputy Director, Patient Care Services (DDPCS) / Chief Nursing Executive at VAPORHCS. In partnership with Division Leaders, the incumbent is responsible for the overall daily operation and long term management of the DDPC's Strategic Business Unit (SBU) that includes Chaplain Service, Inpatient and Emergency Department, Imaging Services, Nursing Professional Services, Organizational Development, Pathology & Laboratory Services, Pharmacy Service, Sterile Processing, and Whole Health Service, which equates to approximately 1,100 FTE. The incumbent is a peer to Division Leaders, collaborating and working as a member of a cohesive team to collectively assist Executive Leadership in all aspects of efficient and effective business operations.

Major duties include but are not limited to : interpreting administrative policies, developing and implementing local policies, defining administrative requirements and / or providing advice to top facility and VISN management on related issues in a health care system. Providing advice and guidance for a wide spectrum of managerial areas regarding administration in a health care system. Participating in various constituent meetings to promote understanding of the healthcare delivery system's mission and / or to create an atmosphere conducive to quality patient care. Developing and coordinating internal review systems to assure clinical / administrative activities are in compliance with agency, accrediting and / or regulatory requirements in a health care system. Serving as an advisor to the agency on all administrative management matters associated with programs and operation. Independently identifies and collects necessary data, including legislative and program data Interviews with senior management program officials, veterans, employees, and supervisors Facilitating short and long-range planning efforts Reviewing and interpreting health care data and metrics.

Work Schedule : Full Time, Monday - Friday, 7 : 30am - 4 : 00pm or 8 : 00a.m. - 4 : 30pm (PST). Position Description Title / PD# : Health System Specialist - Executive Assistant / PD213230. Physical Requirements : No special physical demands are involved except the ability to work under pressure, tight time deadlines, and rapidly changing priorities. The work requires walking throughout the VAPORHCS. The incumbent may work irregular hours. Travel may be required.

Requirements Conditions of Employment : As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest. You must be a U.S. Citizen to apply for this job. Selective Service Registration is required for males born after 12 / 31 / 1959. You may be required to serve a probationary / trial period. A complete application package; Resume, Transcripts, etc. Subject to background / security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements. Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.

Qualifications : To qualify for this position, applicants must meet all requirements within 30 days of the closing date of this announcement, 11 / 21 / 2025. Specialized Experience : You must have at least one (1) full year of specialized experience equivalent to at least the next lower grade level (GS-11) in the Federal Service, that is directly related to the work of the position and has equipped you with the particular knowledge, skills and abilities to successfully perform the duties as a Health System Specialist - Executive Assistant.

Preferred Experience : Minimum of five years of experience in hospital administration and operations, leadership and (or) management. Minimum of five years of experience working closely with facility service managers, problem solving, and building coalitions. Managing executive level budgeting processes that resource the organization. MS Office suite products to include data entry and analysis and reports. Master's Degree in Hospital Administration, Public Health Administration, or related fields such as business or public administration. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.