Job Title : Administrative Assistant III
Job Location : Wyandotte, MI
Job Duration : 12 Months
Principal Responsibilities :
- Provides front-desk coverage and serves as the first point of contact for all visitors, customers, executives, contractors, and external callers.
- Manages executive calendar and coordinates travel arrangements of unit manager.
- Maintains confidential items and acts as a Record Coordinator, ensuring compliance with the record management policy.
- Supports department meetings and events by reserving and preparing meeting rooms, coordinating logistics, and ensuring successful execution.
- Delivers daily administrative support, including :
Preparing budget and expense reports, reporting any overspending to leaders
Managing phone calls and visitor trafficSupporting new hire onboardingHandling procurement of goods and servicesSubmitting purchase requisitions, processing invoices, and confirming invoice accuracy before approvalTracking purchase orders and ordering supplies for the entire building.Sorting mail and scheduling meetingsManaging conference room schedulesProcessing work requests from building personnelMaintaining documentation per corporate requirementsWorks with vendors and third-party service providers to verify site safety requirements and coordinate access.Creates security access badge requests and monitors visitors for site safety and security compliance.Multi-tasks and responds to evolving priorities.Maintains a clean and orderly work area, follows site safety rules, and promotes their observance.Performs other work-related duties as assigned.Qualifications :
In this fast pace environment, the incumbent will provide administrative assistance and clerical support as necessary to meet objectives of the research unit. They will work in close partnership with the unit leaders and security to ensure that company procurement requirements and security and safety processes comply with corporate guidelines. Furthermore, the incumbent will follow corporate policies and enforce them as needed while remaining current with the latest technological advancements.
Required Qualifications :
High School Diploma3-5 years of administrative and / or procurement experienceStrong time-management and organizational skillsExcellent communication (written and verbal) and customer service skillsDetail-oriented with the ability to read and interpret company policies, procedures, and guidelinesProficient in Microsoft Office software (Word, Excel, PowerPoint, Outlook)Ability to lift and / or move up to 30 poundsWorking knowledge of corporate spending reportsPreferred Qualifications :
Bachelor's Degree in Business Administration, Management, or related fieldFront desk receptionist experienceProficiency in SAP platforms (procurement and maintenance functions) and HCL NotesStrong data analysis skillsShipping & Receiving and / or mailroom experienceExperience managing building access control systemsVendor management experienceExperience working in a 6S and safety-conscious environment