Safety Administrative Assistant (Req : 1220)

Peckham Industries Location : Athens, NY Pay Range : N / A Salary Interval : Full Time Description : Application Instructions About Us : Peckham Industries Inc. (PII) has been a family-run business since 1924 and we believe our “ family by choice ” ethos delivers value as the trusted supplier of construction materials, products, and services in the communities we serve. Through our extensive network of hot mix asphalt and ready-mix concrete plants, quarries, and liquid asphalt terminals, PII delivers the highest quality materials and custom solutions to thousands of road construction and road maintenance customers. In addition, the company’s construction operations include paving and road reclamation services, as well as precast / prestressed concrete production and erection of multi-level parking structures, specialty buildings, and bridge components. Become part of our mission by realizing your purpose, serving our community interests, and delivering growth for our customers. Peckham Industries educates, innovates, and applies technology in a way that is safe, sustainable, inclusive, and profitable. Position Description Job Summary : The Administrative Assistant will provide comprehensive administrative support to the Safety Department in a dynamic construction materials environment. This role supports operations across quarries, liquid asphalt facilities, blacktop plants, and road construction projects. The position requires strong organizational skills, attention to detail, and the ability to manage multiple tasks while ensuring compliance with company safety standards and regulatory requirements. Essential Functions : Measurement. Maintain safety records, reports, and documentation for compliance with OSHA, MSHA, DOT, and other regulatory agencies. Protect family and friends. Support members in nurturing the PII culture of keeping safety first and foremost in people’s minds. Transparency and Learning. Assist with scheduling, tracking, and documenting employee safety training, certifications, and renewals. Honesty and Truth. Support incident reporting and investigation processes by preparing forms, compiling data, and maintaining confidential files. Focused. Track and monitor safety audits, inspections, and corrective actions. Communication. Coordinate safety meetings, prepare agendas, take minutes, and distribute materials. Innovation. Assist with maintaining the Safety Management System and digital platforms used for reporting and compliance Respect and engage. Serve as a point of contact for field employees regarding safety documentation and training requirements Ownership and Caring. Manage department correspondence, filing systems, and safety communications. Obligated. Provide assistance in managing invoices, including creating and reviewing Safety billing. Mastery. Prepare and distribute safety metrics, dashboards, and weekly / monthly reports for leadership. Work Life Rhythm. Provide general administrative support including scheduling, data entry, and office coordination. Position Requirements Requirements, Education and Experience : High school diploma or equivalent required; Associate’s degree preferred. 2 years of administrative experience; safety, construction, or industrial background strongly preferred. Strong verbal & written English communication skills Knowledge of safety regulations (OSHA, MSHA, DOT) is a plus. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational, communication, and problem-solving skills. Ability to handle sensitive information with discretion. Comfortable working in a fast-paced environment with field and plant employees. Must have a valid driver's license. Legal right to work in the U.S. Other Duties : Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Travel : Position requires extensive travel by personal vehicle to operations throughout the south and east territories and as needed in other areas primarily based on the needs of the business. Work Environment / Physical Demands : This job is a hybrid between an office environment and field work. This role routinely uses standard office equipment such as computers, phones, photocopiers. The job will require occasional visits to our quarries, asphalt plants and road construction jobs; this will require frequent walking, bending or standing as necessary, as well as driving. Use of PPE is required when visiting field locations. Values : At Peckham, you will experience our values wherever you work : corporate offices, plants, quarries, or paving operations. We share a common set of values - safety, integrity, dedication, and efficiency which are embedded in how we show up every day. Ours is a culture where we protect family and friends, our word is our bond, we are committed to serve and results matter. Our values are the foundation of our growth, and we believe will pave the way for future success. Equal Opportunity Employer Peckham Industries, Inc. (PII) is an Equal Employment Opportunity (EEO) and Affirmative Action employer. It is our policy to provide EEO to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and / or expression, genetic information, marital status, status with regard to public assistance, veteran status, pregnancy or pregnancy-related condition, or any other characteristic protected by federal, state or local law. Under the Americans with Disabilities Act or similar law, if you have a disability and you wish to discuss potential accommodations related to applying for employment at Peckham, please contact Recruitment@peckham.com. PI3347d780766e-35196-38701194