Administrative Assistant

Administrative Assistant

Position Overview :

We are seeking a detail-oriented and proactive Administrative Assistant to support the Environmental Services department. The ideal candidate will have strong organizational and customer service skills, the ability to handle multiple priorities, and a professional demeanor in all interactions.

Responsibilities :

Manage communications including phone calls, emails, mail, and work order systems.

Schedule and follow up on all resident service requests and apartment-related issues.

Maintain and distribute cleaning schedules, staff attendance reports, and resident updates.

Track and communicate cancellations and project cleaning assignments using Workhub.

Monitor and distribute staff radios and phones, ensuring proper charging and usage.

Support the Environmental Services team with administrative and operational needs.

Coordinate logistics, manage calendars, and anticipate departmental needs.

Assist with distributing resident gift bags and other departmental projects.

Uphold confidentiality and professionalism in all resident and staff communications.

Perform additional administrative duties as assigned.

Qualifications :

Education : High School Diploma or GED required.

Skills :

Proficient in Microsoft Excel and other office software.

Strong organizational and time management skills.

Ability to multi-task and adapt to shifting priorities in a fast-paced environment.

Excellent written and verbal communication skills.

Problem-solving mindset with strong attention to detail.

Other Requirements :

Valid driver's license.

Ability to lift or carry up to 20 lbs. occasionally and perform light physical activities such as bending, reaching, and walking.