Administrative Assistant 1 / Trainee

Administrative Assistant-1

Under the general supervision of a Highway Safety Equipment Technical Supervisor, the Administrative Assistant-1 will perform assignments that require specific program knowledge of the Highway Safety Technology Unit (HSTU). Duties will include, but will not be limited to :

• Maintaining and updating the discovery database, FOIL request database, and other databases associated with certification work performed by the unit.
• Collecting, reviewing, and maintaining data for manager's reports.
• Running reports on instrument certification data and producing information for raw data requests.
• Analyzing certification data to make scheduling recommendations.
• Generating tables, charts, and reports to highlight work performed by the HSTU for various reports, including grant reporting.
• Tracking all GTSC expenditures in accordance with federal reporting requirements and providing input to management for grant funding requests based on unit expenditures.
• Coordinating discovery related questions, incoming subpoena and FOIL requests from outside agencies.

Minimum Qualifications

NON-COMPETITIVE MINIMUM QUALIFICATIONS :

Administrative Assistant Trainee 1, NS (Equated to SG-8) : Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and / or office administration. Advanced placement to the trainee 2 or journey level may be possible depending on education and experience and subject to agency approval.

NY HELPS : This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

COMPETITIVE MINIMUM QUALIFICATIONS :

Administrative Assistant Trainee 1, NS (Equated to SG-8) : One year of permanent-competitive or 55B / C service in a title SG-6 or higher and otherwise eligible for transfer.

Administrative Assistant Trainee 2 (NS, Equated to SG-10) : One year of permanent-competitive or 55B / C service in a title SG-8 or higher and otherwise eligible for transfer.

Administrative Assistant 1, SG-11 : Permanent service in an Administrative Assistant 1 (formerly known as Secretary 1) title OR one year of permanent-competitive or 55B / C service in a title SG-9 or higher and otherwise eligible for transfer.

NOTE : Trainees will be required to take four mandatory courses the first year of the traineeship and four elective courses in the second year of the traineeship in four competency areas, through the CSEA Partnership, or equivalent offerings through another entity as determined by the agency. All trainees are required to successfully complete all courses before advancing to the Administrative Assistant 1, SG-11. Completion of coursework is not required for appointment to the Trainee 1 level. A list of titles eligible for 70.1 transfer may be found here https : / / www.cs.ny.gov / businesssuite / title-transfer-matrix.cfm. Please contact Human Resources for any questions on eligibility or regarding the traineeship.

Additional Comments

Candidates from diverse backgrounds are encouraged to apply. DCJS is an equal opportunity employer and is committed to workplace diversity, equity, and inclusion. Please be advised that the Division of Criminal Justice Services does not currently offer sponsorship for employment visas. REASONABLE ACCOMMODATION : The NYS Division of Criminal Justice Services provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the Diversity, Equity, Inclusion and Accessibility Unit at DEIA@dcjs.ny.gov or (518) 485-1704.

Some positions may require additional credentials or a background check to verify your identity.