Deputy Recording Clerk or Trainee

Deputy Recording Clerk

Have you considered investing in your community? Pinal County is a beautiful place that needs passionate people who want to help others and make a difference in their lives. Public service is a rewarding career choice; not only does it offer a strong sense of purpose, but it also benefits you financially. We may not be the most competitive in salary, but we provide great value to our employees, including highly sought-after retirement plans, paid sabbaticals every five years, and very affordable benefit costs. In the long run, Pinal County is an excellent choice to fulfill your passion and support your retirement!

Working at Pinal County is an investment in YOU. Apply today and find out why Pinal County is more than just a job.

Additionally, collaborate with a talented team committed to making Pinal County an outstanding place for residents and staff. Working at Pinal County is an investment in YOU. Apply today and find out why Pinal County is more than just a job.

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Employment Opportunities in Multiple locations : 1 position in Maricopa Recorder's Office and 2 positions in Florence.

This recruitment is for both Deputy Recording Clerk and Deputy Recording Clerk Trainee. The position and salary will be determined based on applicants qualifications, if selected.

Job Summary - Deputy Recording Clerk

Pay Grade 07

Salary Range - $42,000 - $59,117

Under basic supervision, receives and reviews various official documents to determine appropriate actions based upon knowledge of statutory and regulatory requirements. Maintains the County Voter Registration of active and inactive voter listings. Processes and maintains record of official documents, voter registration forms and early ballots. Provide customer service, and perform historical research of various public records in the County Recorder's Office (CRO).

Job Summary - Deputy Recording Clerk Trainee

Pay Grade 06

Salary Range - $36,157 - $54,236

Under close supervision, receives and reviews various official documents to determine appropriate actions based upon knowledge of statutory and regulatory requirements. Maintains the County Voter Registration of active and inactive voter listings. Processes and maintains record of official documents, voter registration forms and early ballots. Provide customer service, and perform historical research of various public records in the County Recorder's Office (CRO). This is an entry level, trainee position. Upon successful completion of the probationary period and after the one-year training period, individuals in this classification are eligible for a non-competitive promotion to the Deputy Recording Clerk position.

Typical Classification Essential Duties

Deputy Recording Clerk :

• Review, process, and research technical and official documents for the County Recorder's Office (CRO) and determine appropriate action to perform duties within scope of authority and training, and in compliance with State, Federal and County regulations, policies and quality standards.
• Review documents for validity and accuracy of information and record, file, sort, and distribute official documents and voter registration cards.
• Prepares early ballot distribution for all elections.
• Verifies signatures on early ballot affidavits, candidate petitions and provisional / conditional ballots within specified time frames as required by Arizona Revised Statutes.
• Enter information into computer system programs to initiate actions based on documents received and apply proper codes and indexing information resulting from review of the documents.
• Perform document scanning and processing, scan document image in accordance with CRO quality standards.
• Maintain, research, update, and sort statistical databases utilizing specialized computer software applications.
• Maintain accounting and transaction records and filing systems, enter cashiering data into computer systems, invoice for and receive payments, process transactions, update accounts, and balance receipts.
• Conduct special research and analysis projects, summarize data, and generate reports.
• Provide customer services, respond to requests for information, update, retrieve, and release information according to procedures, and refer matters requiring policy interpretation to supervisor for resolution.
• To promote and adhere to the workplace values of accountability, commitment, and teamwork to help enrich lives beyond expectation.
• Maintain absolute confidentiality of work-related issues, customer records, and restricted County information.
• Perform other related duties as required.

Deputy Recording Clerk Trainee :

Minimum Requirements to Perform Work

Deputy Recording Clerk :

Special Requirements :

Deputy Recording Clerk Trainee :

Special Requirements :

Knowledge, Skills, and Abilities