Payroll Specialist

Payroll Specialist

Welcome to In-Place Machining, where Accountants DO have fun! We are a trailblazing Machining Services company, renowned for our expertise in fixing iconic structures like the Hoover Dam, retractable stadium roofs, wind turbines, navy ships, and more! If you thrive on organized chaos and problem-solving, you have found your place!

Position Overview

Are you a number-crunching rockstar with a knack for keeping things running smoothly? We are looking for a team member to be our go-to expert for all things Payroll, ensuring client and employee satisfaction.

Essential Duties & Responsibilities

Note : This list is not exhaustive and may be expanded as necessary.

• Calculate and process employee payroll accurately and on time using payroll software.
• Verify hours worked, overtime, deductions, ensuring compliance with company policies and applicable regulations.
• Ensure compliance with prevailing wage laws and payroll regulations.
• Collect time sheet data and payroll information for multiple states.
• Maintain and update employee information, such as records of employee attendance, leave, and overtime to calculate pay and benefit entitlements, in Canadian and other currencies, using manual or computerized systems.
• Enter data into payroll and administrative databases and software programs.
• Calculate wages, benefits, tax deductions, commissions, etc.
• Prepare and process paychecks and cash deposits.
• Maintain accurate records of payroll documentation and transactions.
• Handle and resolve payroll queries from employees.
• Manage compensation packages using payroll software.
• Address employee inquiries regarding payroll-related matters and resolve discrepancies promptly.
• Maintain accurate records of payroll and accounts payable transactions, including journal entries and reconciliations.
• Reconcile payroll and accounts payable accounts to ensure accuracy and completeness of financial data.
• Prepare month-end and year-end reports and assist with financial audits as needed.
• Ensure compliance with federal, state, and local payroll tax regulations, including withholding, reporting, and remittance requirements.
• Prepare and file payroll tax returns and other statutory reports accurately and on time.
• Identify opportunities to streamline payroll and accounts payable processes and improve efficiency.
• Recommend and implement process improvements, automation solutions, and best practices to enhance accuracy and productivity.

Requirements

Relevant experience or accounting degree. 5 years' certified payroll experience. High School Diploma or equivalent. Experience with payroll software (ADP, Paylocity, Paychex, etc.). Understanding of payroll tax regulations, compliance requirements, and prevailing wages. Attention to detail and accuracy. Ability to pivot and prioritize multiple tasks. Analytical and problem-solving skills. High level of integrity in handling sensitive payroll and financial information.

Equal Opportunity Employment

In-Place Machining is committed to providing Equal Opportunity in Employment to all applicants and employees regardless of race, color, religion, gender, age, national origin, military status, veteran status, handicap, physical or mental disability, sexual orientation, gender identity, or genetic information.