Office Administration - Clerk III

Title : Clerk III

Location : ONSITE in Woodland Hills, CA

Hours 7 : 30am-4 : 30pm

Pay Rate : $22 / hr. W2

Duration : 4 month minimum contract

JOB SUMMARY

Will be expected to perform a combination of all the outlined duties below to ensure the location is ready for employee return to work.

There are three different lists of job duties (Please read them carefully). This will not be a position that will be stationary at a desk all day. The resource will be required to perform duties throughout the building.

MAIL | SHIPPING | RECEIVING SERVICES

Sorting on inbound mail into pre labeled mail bins

Scan or deliver inbound mail to the designated recipient or mail stop

Sort and research all unidentifiable mail within 48 hours

Pick up and sort interoffice mail

Pick up and process outbound mail and prepare for presort pick up

o Pick up outbound accountable packages and deliver to shipping department for processing

Process certified mail for courier services to deliver to the post office. The courier service is responsible for returning Proof of Delivery ( "POD) to the Customer mail room

Pick up and process outbound mail and prepare for presort pick up

Replenish postage meter utilizing the "Postage by Phone process.

Reconcile postage account monthly

Sign for and process inbound accountable packages. Packages are scanned into the arrival system and delivered within ninety (90) minutes. All Accountable packages must have a Proof of Delivery ( "POD)

Outbound packages are either picked up by the mailroom or shipping personnel or dropped off by Customer. Packages are processed on the overnight shipping system (or any successor system) using overnight shipping form (or any successor form)

Package that Customer has entered into FedEx system via Web Shipping (or any successor system) will also be accounted for

Packages are staged in the mail room or shipping area for pick up

o Shipping will provide support for overnight (or any successor) web shipping questions

o Shipping and Receiving employees will be cross trained in the mail center where applicable

Coordinate records pick up by Iron Mountain

Direct Iron Mountain shredding bin pick up

Remove filled shredding bins and replace with empty bins as requested

HOSPITALITY SERVICES

Refresh of copy areas in all offices including restock of basic supplies, check of facilities (garbage levels, power) and general tidiness

Refresh of kitchen / social hub areas in the HQ office including restock of coffee supplies, coffee machines (beans, milk etc.), check of facilities (garbage levels, sink working, appliances working, power)

Daily and weekly maintenance of coffee machines in all offices to be completed per training instruction and manual

Stocking of supplied visitor mugs in all office kitchen / social hubs

o Additional HQ tasks : Collection of visitor mugs for cleaning from kitchen / social hubs in the HQ office daily, utilize dishwasher in Executive Pantry and Conference Room Social Hub. All other mugs will be delivered to the cafeteria dish return for cleaning.

Collection of visitor mugs for cleaning from kitchen / social hubs in field offices, wash, dry and store mugs

Inventory and inspect supply of visitor coffee mugs. Notify Facilities when replacements are needed.

Partner with coffee machine vendor for service, trends, recommendations in all offices

Report SLAs and feedback on kitchen / social hub services in all offices

FACILITIES SUPPORT SERVICES

Act as Liaison on the Farmer's behalf with Building Property Management for the maintenance and repair of the office space

Interface with Farmers community as representative of Farmers

Schedule Vendor deliveries, including coordinating access, elevator usage, check COI requirements and be onsite as needed

Open work tickets with both internal and external vendors as needed

Consult with IT for data and phone line needs

Consult with building for electrical and HVAC needs

Coordinate with central managers for all equipment installs, moves, adds and changes

Complete duties for office restack

Possess above average communication skills and can work independently in a professional manner

Complete special projects as requested

Coordinate elevator usage, deliveries, lighting needs, air or heating needs etc with Customer Building management

Perform mail / supply functions as back-us support for breaks, lunch or unexpected absences

Proficiency in Excel, Word, Power Point and other Windows Office platforms

Create / maintain documents in Microsoft Word and Excel, as directed by the Customer

Work successfully with all levels of the organization to achieve goals and to contain / reduce expenses

1. SKILL REQUIREMENTS :

Excel, Word, PowerPoint

Possess above average communication skills and can work independently in a professional manner

2. EDUCATION REQUIREMENTS :

High school diploma or equivalent required