FOIA & Records Management Specialist

Duties and Responsibilities : The scope of this effort includes services necessary to provide a full range of FOIA and records management support. Primarily, but not exclusively, services provided will focus on fulfilling FOIA requests by locating, scanning, reviewing, and sending responsive documents, as well as other related tasks. Regarding OFA's office modernization and file reorganization project, services provided would focus on searching for specific documents; affixing ad hoc labels to documents, folders, and boxes; rearranging documents, folders, and boxes; transporting documents, folders, and boxes within or between OFA's two locations; maintaining a task log; as well as other related tasks. Regarding the inventorying requirements, OFA will work with the contractor to identify property to be inventoried and assist in photographing and digitally cataloging the property. All services provided and products delivered must comply with the Government security, records management, and Section 508 requirements as required.

More specifically, the scope of services required includes :

• Interpreting FOIA requests.
• Working with requestor to clarify, narrow, or re-submit FOIA requests.
• Locating and retrieving responsive documents.
• Standardizing paper documents in preparation for digital scanning.
• Digitally scanning documents.
• Performing optical character recognition (OCR) and digital image enhancement via software as needed.
• Tagging and labeling documents, folders, and boxes with metadata, if needed;
• Reviewing documents for redactions and withholdings;
• Collaborating with solicitors and other DOI staff for compliance and quality assurance;
• Preparing documents for delivery to requestor;
• Encrypting documents on electric media, if required;
• Assisting with the writing and review of outgoing correspondence with requestor;
• Re-shelving, re-boxing, or otherwise reorganizing paper documents, folders, and boxes;
• Transporting documents, folders, and boxes within or between OFA's two locations (Main Interior in Washington, DC, and USGS Headquarters in Reston, VA).
• Identifying, photographing, and cataloging physical property;
• Storing digital files;
• Maintaining FOIA work log and inventory and a general records management task log.

The employee is expected to provide :

The employee will be required to attend general training on ethics, Federal information security, and other training modules for new employees working in the Federal workplace. Training will generally be provided either on-line or on-site.

The employee shall prepare and submit draft and final Monthly Status and Progress Summary Reports. Draft reports shall be forwarded to the COR by the 10th calendar day of the month following the reporting period. In addition, this Report shall be presented to the enterprise system project managers for discussion, if requested by the COR. A final report shall be submitted five days after receipt of government comments. This Report shall be a compilation of monthly management issues during the month reported and in sufficient detail to ensure understanding of performance progress and issues.

The format and content of the Report shall include the following :

Requirements include, but not limited to :

FOIA and Records Management Assistants must have demonstrated corporate or government experience and meet the following requirements :