Administrative Assistant

Greystone is a private national commercial real estate finance company with an established reputation as a leader in multifamily and healthcare finance, with over $12 billion in loan originations in 2024. The firm consistently ranks in the Top 10 for Fannie Mae & Freddie Mac multifamily loan originations and is the #1 Overall HUD Multifamily and Healthcare Lender in the country. Greystone also ranks nationally as a top affordable housing, seniors housing, and small balance loan lender. At Greystone, charity is at the heart of who we are and what we do.

At Greystone, everything we do is driven by our purpose of improving others' lives. As we work hard to maintain our ranking as a top national commercial real estate lender, our culture of caring and support is just as important. We don't just say "Where People Matter" - we lead with this mantra every day to guide our actions and behaviors. Greystone is committed to fostering and preserving a culture of inclusion. Belonging is at the heart of our culture of caring, integrity, and excellence and is a driving force behind our entrepreneurial spirit and creativity.

We are currently recruiting for an Administrative Assistant to support one of our Mortgage Banking teams. The Administrative Assistant will be based in our New York City headquarters. This is a fantastic opportunity for an Administrative Assistant with 5 years of prior experience looking to take their career to the next level.

Primary Duties and Responsibilities :

• Maintain executive's schedule by proactively strategic planning and scheduling meetings, conferences, and travel.
• Ensure timely preparation and processing of expense reports and invoices through Concur for various team members.
• Review expenses submitted to the Executive for approval and highlight any out-of-policy spend.
• Proactively assist the Executive with any necessary meeting preparation and when requested, join meetings to take notes and follow up with responsible parties to ensure tasks are completed as agreed upon.
• Manage logistics of meeting administration (in-person, Microsoft Teams).
• Compose and prepare correspondence, slide decks, presentations, meeting materials, etc for the Executive.
• Contributes to the Greystone team effort by accomplishing related results as needed.
• Complete additional tasks and special projects as needed.
• Maintains the highest level of confidence and protects operations by keeping information confidential.

Experience, Skills, and Abilities Required :

At Greystone, we believe that finding creative solutions for our clients comes from the collaboration of people with diverse backgrounds and perspectives. We strive to build an inclusive work environment that celebrates differences and empowers all individuals with opportunities to channel their entrepreneurial spirit. Greystone is an EEO Employer.

Greystone offers a competitive base salary and bonus. The base salary range for this position is $72,000 to $92,000 / year. The specific compensation that will be offered is based on an understanding of the hired candidates' qualifications at the time of hire. Employees are eligible for a discretionary bonus based on employee work performance reviewed during the annual review process.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.