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ADMINISTRATIVE COORDINATOR

ADMINISTRATIVE COORDINATOR

Millennium Print GroupDurham, NC, United States
13 days ago
Job type
  • Full-time
Job description

At Millennium Print Group (MPG), a proud subsidiary of The Pokmon Company International, we are driven by a bold vision : To be the leading manufacturer of trading card games and collectible cards . Located in the dynamic Research Triangle Park and Piedmont Triad regions of North Carolina, we're at the forefront of the industry.

Since our inception in 2014, our talented team has built a world-class organization that excels in customer focus, market competitiveness, and unwavering quality standards. Specializing in trading specialties and collectible cards, MPG offers a variety of unique services that set us apart.

Our commitment to excellence has fueled our rapid growth, nearly tripling in size since 2019. We attribute this success to our innovative approach and the high standards we uphold in every aspect of our work.

Join us at MPG and be part of a forward-thinking company that is shaping the future of trading card games and collectibles. Together, we can achieve great things and continue to lead the industry!

Click here to review our Privacy Notice for applicants.

Job Title : Administrative Coordinator

Job Summary

The Administrative Coordinator supports the efficient daily operations of the department by performing a wide range of administrative and clerical tasks. This role plays a vital part in ensuring smooth communication with internal teams and external agencies, assisting with hiring and onboarding processes, maintaining records, and coordinating operational logistics.

Key Responsibilities

Administrative Support

  • Respond to and resolve administrative inquiries and questions from internal and external stakeholders.
  • Coordinate travel, meetings, and appointments for department leadership.
  • Prepare agendas, take minutes, and distribute meeting documentation as needed.
  • Maintain office supplies and ensure maintenance of office equipment.

Orientation Coordination

  • Communicate company needs to staffing agencies.
  • Manage candidate review and approval in systems like Magnit and Friendlyway.
  • Schedule and conduct new hire orientations (English and Spanish).
  • Provide and manage employee lockers in a professional manner.
  • Update orientation results for each shift.

    • Friendlyway & Employee Communication

  • Maintain updates for all four shifts (positions, shifts, buildings, terminations, lockers).
  • Assign new users to Friendlyway and NEXT.
  • Update digital displays and bulletin boards on the production floor and break areas.

    • Hiring Coordination

  • Work with staffing agencies to request candidates and participate in interviews.
  • Share hiring results and assist in conducting additional orientations when required.

    • Parking & Drop-Off Management

  • Assign and manage parking tags; update tracking spreadsheets.
  • Track and manage employee drop-off / pick-up occurrences and inform supervisors / agencies.

    • Reporting & Documentation

  • Generate IBM high-speed and headcount reports; compare internal spreadsheets for accuracy.
  • Maintain weekly reporting to executive leadership.
  • Review employee hours and communicate discrepancies with HR and staffing agencies.

    • Temp-to-Hire Process

  • Track and follow up on attendance, hours worked, write-ups, pay rates, and final onboarding steps.

    • Procurement Support

  • Order office supplies, employee vests, and shuttle tags as needed.

    • Security & Shuttle Coordination

  • Review KPA security reports and take action regarding temporary employee incidents.
  • Communicate with shuttle service providers and verify invoices.

    • Qualifications

  • 0-1 year of related administrative experience.
  • Strong verbal and written communication skills.
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook).
  • Highly organized with attention to detail.
  • Ability to work independently and handle multiple tasks efficiently.
  • Basic understanding of administrative procedures.
  • Bilingual (English / Spanish) is a plus.

    • Note : This job may require occasional support outside of regular business hours depending on operational needs.

    What to Expect

    MPG offers a leading-edge compensation package which includes the following :

  • A highly competitive compensation above the industry commensurate with experience which includes an annual incentive bonus plan
  • 100% Employer-paid medical, dental base plan, vision, life / AD&D, and short-term and long-term disability, while subsidizing premiums for medical, dental, and vision for employee dependents
  • 401(k) Plan with up to a 6% (dollar for dollar) Employer match
  • Health Savings / Flexible Spending Account options
  • Paid time off, including 10 company-paid holidays, plus 1 floating holiday
  • Employee Assistance Program
  • Comprehensive relocation package available for qualified candidates
  • And, much more!

    • Millennium Print Group is an Equal Opportunity Employer

    The duties and responsibilities described above are essential functions of the job. The following qualifications are representative of the knowledge, skills, and or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

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