Administrative Assistant

Posting Details

Position Information

Position Title

Administrative Assistant

Position Type

Regular

Job Number

SA61324

Full or Part Time

full-time 40 hours weekly

Fair Labor Standard Act Classification

Non-Exempt

Anticipated Pay Range

$22.00 - $25.00

Pay Range Information

Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate's qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.

Position Summary Information

Job Description Summary

The Administrative Assistant, Office of the Senior Vice President for Student Affairs and Dean of Students, performs a variety of routine and complex administrative duties that require a range of skills and knowledge of University policies and procedures. The Administrative Assistant assists the Assistant Dean of Students with the administration of the student conduct process and conduct related clearances. The Administrative Assistant reviews University processes and procedures with students and parents and completes special projects and presentations as assigned.

Responsibilities

Assist the Assistant Dean of Students with the Student Conduct Process and Educational Initiatives :

• Assist with background checks, study abroad clearances, student internship programs, transfer applications, and job applications.
• Issue reports and schedule hearings.
• Assist students and parents regarding University processes and procedures including late withdrawals and academic issues. Provide referrals when appropriate. Maintain high level of confidentiality and support.
• Assist students and parents regarding the Healthy Panther Initiative and requirements for attendance and sanction completion.
• Maintain records and run reports in the conduct management database.

Perform varied administrative duties :

Assist with Data Management

Provide Clerical and Meeting Support

Perform other duties as assigned.

Required Qualifications

Desired Qualifications

Special Instructions to Applicants

Chapman University is an equal opportunity employer that provides equal employment opportunities to all individuals, regardless of their protected characteristics. All qualified applicants and employees are encouraged to apply and will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law.

Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis. Chapman University does not sponsor applicants for Staff and Administrator positions for work visas.

The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.

Minimum Number of References

Maximum Number of References