Office Assistant

Summary : The Office Assistant provides essential clerical operational and administrative support to the Legislative Unit. This position plays a key role in maintaining daily office functions assisting staff and Members managing internal charts and communications and helping ensure a professional organized and responsive work environment. The ideal candidate is detail-oriented dependable and able to work effectively in a fast-paced public-facing setting.

Essential Functions :

The Office Assistants duties include but are not limited to :

• Maintain daily and monthly attendance records and update the Units time-off calendar;
• Create and update operational materials staff lists directories and the Rotunda Memo;
• Support committee operations by forwarding postings and assisting with real-time committee tracking during legislative Session;
• Greet visitors route telephone calls and emails distribute memos prepare documents and deliver paperwork within the Capitol Complex;
• Serve as the primary processor for staff travel vouchers;
• Collect ILSIP timesheets weekly and maintain monthly earned time balance sheets for interns;
• Running basic errands on the Capitol Complex such as delivering paperwork;
• Manage office supply inventory place supply orders and process related vouchers;
• Assist with onboarding and offboarding staff including coordinating IT access equipment requests / returns and departmental notifications;
• Receive submit and track work orders and maintenance requests;
• Providing additional administrative support to unit leadership as needed;
• Maintain high standards of accuracy professionalism and communication in all interactions;
• Other tasks as assigned.

Minimum Qualifications :

Compensation :

Work Environment :

Application Information :

Interested candidates should send a resume and cover letter to :

Pamela Lassiter

Human Resources Director and EEO Officer

Illinois House of Representatives

Office of the Speaker

Stratton Building Room 419

401 S. Spring Street

Springfield IL 62706

Nothing in this job description restricts managements right to assign or reassign duties and responsibilities to this job at any time. This description reflects managements assignment of essential functions it does not proscribe or restrict the tasks that may be assigned. This job description is subject to change at any time.

The Office of the Speaker of the Illinois House of Representatives is an equal opportunity employer and prohibits discrimination based on race color religion gender age military discharge national origin ancestry ethnicity disability sexual orientation marital status pregnancy or any other characteristic protected by federal or state laws.

Key Skills

Typing,Microsoft Office,Data Entry,Customer Service,Computer Skills,Microsoft Outlook,QuickBooks,Office Experience,10 Key Calculator,Front Desk,Filing,Administrative Experience

Employment Type : Full-Time

Experience : years

Vacancy : 1