Virtual Assistant

We are seeking a Virtual Assistant to support our parish team remotely. This role is essential in providing a welcoming, professional, and compassionate presence to all who engage with our parish community through digital and phone communication. As a remote representative of our Catholic mission, you will ensure that every interaction reflects Christ’s love, hospitality, and the values of our parish.

The ideal candidate is passionate about fostering relationships that bring people closer to God and into the life of the Church. Fluency in English and Spanish (speaking, reading, and writing) is essential to communicate effectively with our diverse community. This role requires discretion, maturity, strong communication skills, and a genuine desire to serve others in their spiritual and administrative needs. Proficiency in virtual office tasks, time management, and remote coordination is key to success in this position.

Essential Duties

Welcoming Presence :

Serve as the first point of contact through phone, email, and virtual communication channels, offering warm, hospitable, and timely assistance to all inquiries.

Communication :

Answer and direct telephone calls professionally, manage emails, respond to inquiries regarding parish events, sacraments, policies, and provide accurate information across digital platforms.

Administrative Support :

Provide virtual secretarial support to priests, staff, and ministry leaders, including drafting correspondence, managing digital files, coordinating projects, and organizing schedules.

Digital Office Management :

Manage virtual administrative systems, maintain updated databases, assist in online record-keeping, and support the smooth functioning of remote office tools and workflows.

Parishioner Support :

Assist with online payment coordination for parish initiatives and events, including electronic donations, registrations, and contributions, ensuring all transactions are handled accurately and respectfully.

Facility Access Coordination :

Collaborate with the administrative team to validate facility bookings and securely manage digital access requests for ministry leaders. Provide remote assistance for access-related inquiries.

Knowledge, Skills, and Abilities

• Communication Skills : Excellent written and verbal communication to interact effectively with staff, clergy, and parishioners remotely.
• Technical Proficiency : Strong command of digital tools such as Microsoft Office, Google Workspace, virtual meeting platforms, and cloud-based systems.
• Interpersonal Skills : Warm, patient, and empathetic demeanor, with a commitment to exceptional service even in virtual settings.
• Organizational Skills : Ability to prioritize tasks, manage multiple projects, and meet deadlines consistently.
• Discretion : Ability to maintain strict confidentiality when handling sensitive parish and personal information.
• Self-Motivation : A proactive, dependable self-starter with the ability to work independently and anticipate needs.

Minimum Qualifications

Education and Experience :

Working Conditions