Office Manager.

Job Description

• Ensures smooth running of the day-to-day office activities
• Coordinates and monitors the activities of local Administrators, Office Management and Coordinators, Office Management
• Manages office suppliers / vendors (contract negotiations and management, quality control)
• Coordinates the purchase of office supplies
• Manages corporate cell phone services
• Coordinates with IT Infrastructure services on all office equipment
• Partners with Country Management and Training & Resourcing to maintain office polices as necessary
• Communicates with insurance companies and acts as a liaison between them and PSI staff
• Provides HR document management support (annual medical checks, labor protection and attendance logs maintenance)
• Provides business trip support (hotels, flights booking, supportive business trips documentation and reporting to Accounting)
• Receives and routes financial documents from suppliers
• Organizes office meetings and events
• Provides logistical support with organizing Investigator Meetings, department meetings, Sponsor audits, and other company events
• Provides customs support to local project teams by putting together all required paperwork for obtaining import and export permits
• Coordinates the purchase of clinical supplies for local sites, as requested by the local project teams
• Prepares and maintains various administrative reports, at discretion of Country Manager
• Provides administrative support to Country Manager
• Provides support for international relocation of employees, including the coordination of travel, assistance with obtaining necessary state and local documents, and assistance with procurement of housing, transportation, and schooling
• Oversees the local fleet program of company vehicles

Qualifications

Additional Information