Accounting Specialist - Accounts Payable

Salary : $61,965.28 - $77,532.00 Annually

Location : 2875 145th Street West Rosemount, MN

Job Type : Full Time

Job Number : 2025-031

Department : Admin

Opening Date : 10 / 30 / 2025

Closing Date : 11 / 21 / 2025 11 : 59 PM Central

Position Summary

This posting will close on Friday, November 21st.

Performs accounting work preparing, processing, and completing accounts payable and accounts receivable tasks along with records maintenance and preparation of routine statements or reports.

Work is performed under the supervision of the Accounting Supervisor.

Essential Duties

• Review invoices, determine due dates, verify sales tax is computed correctly. Enter invoices into the accounts payable system and distribute for approval. Review bills where automatic pay is enabled to ensure charges are correct and approved. Investigate and resolve discrepancies.
• Generate checks and accompanying reports for approved disbursements, distribute checks, file and scan documentation for archiving. Process exception items including bill backs and credit memos.
• Research and answer questions regarding the status of accounts and payments, the proper coding of transactions, and other related matters.
• Maintain vendor files, including new vendor verification, vendor credit applications, new account set-up, W-9 collection, and scanning final vendor records.
• Prepare and file required tax forms including 1099s, sales and use tax, and petroleum tax.
• Research and prepare annual unclaimed property reporting. Send and respond to associated correspondence and file unclaimed property forms.
• Create and issue accounts receivable invoices per City contracts and policies and bill-back items as appropriate. Identify delinquent accounts and follow-up to acquire payment. Maintain accounts receivable files.
• Assist with the administration of the City's employee credit card program.
• Assist with annual audit work paper preparation related to accounts payable and accounts receivable.
• Performs other duties as needed or assigned.

Knowledge, Skills and Abilities

Qualifications

Minimum Qualifications

Working Conditions

Physical Requirements and Activity

This work requires the occasional exertion of up to 25 pounds of force; work regularly requires standing, walking, sitting, speaking or hearing, using hands to finger, handle or feel, climbing or balancing, stooping, kneeling, crouching or crawling, reaching with hands and arms, tasting or smelling, pushing or pulling and repetitive motions and frequently lifting.

Sensory Requirements

Work requires close vision, distance vision, ability to adjust focus, depth perception and peripheral vision; vocal communication is required for expressing or exchanging ideas by means of the spoken word and conveying detailed or important instructions to others accurately, loudly or quickly; hearing is required to perceive information at normal spoken word levels and to receive detailed information through oral communications and / or to make fine distinctions in sound.

Sensory Utilization

Work requires preparing and analyzing written or computer data, operating machines and observing general surroundings and activities.

Environmental Conditions

Work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g. business office, light traffic).

Supplemental Information

The statements in this class description are intended to describe the general nature and level of work being performed by incumbent(s) assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. To perform this job successfully, an individual must be able to perform each essential function satisfactorily. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.

The City of Rosemount is an Equal Opportunity Employer

Why work for the City of Rosemount? Employees enjoy :

A Family Friendly Work Environment

Wellness Incentives

Training Opportunities

Educational Incentives

Promotion of Innovative Ideas

Service Recognition

Team Environment

And More!

The City of Rosemount's full-time employees enjoy a generous benefit package that includes health, dental, life, and disability insurances as well as PERA pension; employees also receive paid sick, vacation, and holiday leave.

Part-time employees that qualify may also participate in the PERA pension program.

01

Do you have a valid Driver's License?

02

Which of the following best describes your level of education?

03

Other than your High School diploma / GED, which of the following best describes the field of study for your degree?

04

Which best describes your years of experience working in accounting or a finance related field?

05

Do you have experience working in a municipal government finance department?

06

Describe your experience, including the number of years working in a municipal government finance department.(Enter "NA" if not applicable)

07

Do you have experience in any of the following areas? (Check all that apply.)

08

How many years of experience do you have in Accounts Payable

09

Are you proficient with Microsoft Office programs?

10

Please list any additional skills, knowledge, or experience that makes you uniquely qualified or suited for this position. (Enter "NA" if not applicable)

11

ELECTION OF VETERAN'S PREFERENCE The City of Rosemount awards preference to qualified veterans and spouses of deceased or disabled veterans in accordance with Minnesota State Statute 197.455. Are you requesting Veteran's Preference Points for this position? If so, please select your Veterans status and assure you have attached the appropriate documentation. Documents MUST be provided by attaching them to this application. Qualified veteran means : a citizen of the United States or a resident alien who has been separated under honorable conditions from any branch of the armed forces of the United States :

12

How did you learn of this position posting?

Required Question