Administrative Coordinator

Site : The General Hospital Corporation

Mass General Brigham relies on a wide range of professionals including doctors nurses business people tech experts researchers and systems analysts to advance our mission. As a not-for-profit we support patient care research teaching and community service striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Join the Surgical Oncology team in a dynamic role that blends provider support and departmental coordination. Youll manage calendars organize high-impact meetings and lead key projectsincluding coordinating the Endocrine Surgery Fellowship and supporting staff trainingwhile gaining exposure to surgical scheduling and academic medicine.

Job Summary

Summary

This position is responsible for providing high-level administrative support to the executive and management teams. This role involves managing schedules coordinating meetings handling correspondence and performing various clerical duties. The position is critical in ensuring efficient office operations and may also lead junior administrative staff.

Essential Functions

• Manage and maintain executive schedules including appointments meetings and travel arrangements.
• Prepare review and edit reports presentations and other documents.
• Handle incoming and outgoing correspondence including emails letters and phone calls.
• Organize and maintain office files both electronic and physical.
• Schedule coordinate and facilitate meetings including preparing agendas taking minutes and following up on action items.
• Arrange logistics for internal and external meetings including room bookings and catering.
• Serve as the primary point of contact between executives and internal / external stakeholders.
• Draft and distribute memos announcements and other communications as directed.
• Oversee office supplies inventory ordering and distribution.
• Ensure office equipment is properly maintained and serviced.
• Coordinate with IT for technical support and equipment needs.
• Assist in the planning and execution of special projects and events.
• Monitor project time lines and ensure deadlines are met.

Qualifications

Education

High School Diploma or Equivalent required

College Education preferred

Can this role accept experience in lieu of a degree

No

Experience

Experience in an administrative role preferably in a healthcare setting 5-7 years required and Experience supporting senior-level staff 1-2 years preferred

Knowledge Skills and Abilities

Additional Job Details (if applicable)

Remote Type

Hybrid

Work Location

55 Fruit Street

Pay Range

$20.43 - $29.21 / Hourly

Grade

At Mass General Brigham we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive and any offer extended will take into account your skills relevant experience if applicable education certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however it does not encompass all elements contributing to your total compensation addition to competitive base pay we offer comprehensive benefits career advancement opportunities differentials premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.

EEO Statement :

The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religious creed national origin sex age gender identity disability sexual orientation military service genetic information and / or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process to perform essential job functions and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973 the Vietnam Veterans Readjustment Act of 1974 and Title I of the Americans with Disabilities Act of 1990 applicants who require accommodation in the job application process may contact Human Resources at .

Mass General Brigham Competency Framework

At Mass General Brigham our competency framework defines what effective leadership looks like by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance make hiring decisions identify development needs mobilize employees across our system and establish a strong talent pipeline.

Required Experience :

IC

Key Skills

Fashion Retail,Advisory,DCS,Activex,Jboss,Architecture

Employment Type : Full Time

Experience : years

Vacancy : 1

Hourly Salary Salary : 20 - 29