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Administrative Assistant II

Administrative Assistant II

AbbottSylmar, CA, US
30+ days ago
Job type
  • Full-time
Job description

Administrative Assistant

At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You'll also have access to :

  • Career development with an international company where you can grow the career you dream of.
  • Employees can qualify for free medical coverage in our Health Investment Plan (HIP) PPO medical plan in the next calendar year.
  • An excellent retirement savings plan with high employer contribution
  • Tuition reimbursement, the Freedom 2 Save student debt program and FreeU education benefit - an affordable and convenient path to getting a bachelor's degree.
  • A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.
  • A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.

We are currently recruiting for an Administrative Assistant to join our team in Sylmar, CA. In this onsite role, you will provide primary administrative support and coordination for up to two Abbott CRM Divisional Vice President(s). You will also manage special assignments and projects to ensure efficient departmental operations, while engaging with key internal and external stakeholders.

What You'll Work On

  • Provide comprehensive administrative support to the Divisional Vice President(s) for Cardiac Rhythm Management, including calendar management, expense reporting, travel coordination, supply and equipment ordering, and meeting preparation.
  • Support CRM Finance Leadership & CRM Medical Affairs in executing goals and strategies through presentation development, communication templates, town hall coordination, job description creation, and oversight of information cascades.
  • Attend leadership meetings to capture minutes and track action items.
  • Maintain a strong understanding of daily and future business needs to align with Finance Leadership priorities.
  • Coordinate monthly global metric presentations and serve as meeting facilitator.
  • Create purchase orders for supplies, services, and IT equipment.
  • Act as delegate for expense and purchasing approvals.
  • Maintain and update the organizational chart.
  • Support facility management with onboarding needs, seating arrangements, equipment provisioning, and site access.
  • Organize office events and on-site meetings.
  • Execute applicable Quality System processes and monitor service accuracy.
  • Perform other duties as assigned.

    • Required Qualifications

  • High school diploma or equivalent.
  • Minimum of 5 years' experience in an administrative support role, supporting multiple executives.
  • Intermediate to advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.

    • Preferred Qualifications

  • Associate or bachelor's degree.
  • Strong organizational skills : ability to structure tasks, maintain documentation, and manage action items effectively.
  • Proven ability to multitask : capable of supporting several directors with ad hoc needs while managing daily responsibilities.
  • Executive level, professional and approachable demeanor when interacting with employees at all levels.
  • Action-oriented : able to execute direction independently and efficiently, with proactive follow-up.
  • Strong written communication skills : able to draft emails, presentations, and business documents accurately and professionally.
  • Technical aptitude : curious, ability to learn and navigate business systems, troubleshoot issues, and escalate as needed.

    • Learn more about our health and wellness benefits, which provide the security to help you and your family live full lives : www.abbottbenefits.com

    Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity.

    Connect with us at www.abbott.com, on Facebook at www.facebook.com / Abbott and on Twitter @AbbottNews and @AbbottGlobal.

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    Administrative Assistant Ii • Sylmar, CA, US

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