Administrative Technician

Administrative Technician

Salary : $59,093.00 - $79,114.00 Annually

Job Type : Classified - Full-time

Job Number : 7011-c-06 / 25

Closing : 6 / 30 / 2025 11 : 59 PM Pacific

Location : Hanford, CA

Department : Fire Technology Training

Division : General Description

Under the supervision of the Director of Fire & EMS Programs, the Administrative Technician will assist in the day-to-day operations and special needs of the Fire & EMS Program office, relieve the director of routine administrative detail, monitor and maintain financial statements and reports for the office, utilize the District's integrated software, and perform a wide variety of specialized and responsible secretarial duties.

This position is assigned to the Hanford Campus, Full-Time 12-month position.

Monday - Friday 7 : 45 am - 4 : 45 pm.

Initial placement is at $59,093

College of the Sequoias Community College District serves a diverse community of learners and is a designated Hispanic Serving Institution. COS provides a wide range of opportunities in transfer, general education, career and technical programs for our students. We are dedicated to recruiting employees who are committed to helping a diverse population of students achieve their educational goals. We seek candidates who exhibit an understanding and commitment to the community college mission, and who have a passion for student success.

Job Duties

Job duties of the Administrative Technician include :

• Prepare correspondence and memoranda independently and from oral instructions.
• Prepare and edit a wide variety of materials such as correspondence, reports, forms, applications, flyers, brochures, memoranda and other documents.
• Coordinate communication between administrator and staff, students, the public, advisory / committee boards or other District or campus officials; obtain and provide information, coordinate activities and resolve issues.
• Greet office visitors and initiate and answer telephone calls; screen and direct calls and visitors to appropriate personnel; take messages as necessary.
• Maintain a variety of records, logs, and files including information of a confidential nature; maintain confidentiality of information and records.
• Compile information and data for reports and assist in the preparation of reports as required.
• Review, check, correct and compile a variety of information; verify data for accuracy, completeness and compliance with established procedures; input and retrieve data in computer systems as required.
• Schedule meetings, conferences and appointments for assigned administrator; maintain administrator's calendar.
• Prepare agenda items for meetings as required; take and transcribe minutes and distribute to appropriate personnel as required; maintain records for meetings as required.
• Receive, open and route mail; order, issue and maintain department supplies, forms and equipment.
• Coordinate communication and activities with other educational institutions.
• Operate a variety of office equipment such as typewriters, computer terminals, and calculators.
• Prepare checks, invoices, purchase orders, and related documents; distribute as appropriate.
• Provide a system for the proper collection and accountability of donations received; verify funds and receipts and reconcile funds.
• Reconcile account balances of bank statements; prepare and deliver deposits; reconcile monthly statements from vendors to verify invoices billed have been received and submitted for payment.
• Maintain separate books and financial statements for various District funds; balance, check and correct irregularities.
• Prepare a variety of materials, such as checks, purchase orders requisition and reports as required.
• Resolve problems and discrepancies related to assigned accounting functions; provide information and assistance regarding accounting related matters to departments, scholarship office, and foundation board.
• Receive and record monies as required.
• Process, prepare and file a variety of documents, forms, letters, credit memos, and receipts.
• Utilize the District's integrated software in performing the required duties of the position.
• Assist in all aspects of special events in area of assignment.
• Perform related duties as assigned.

Qualifications

Minimum Qualifications (Education & Experience) :

Any combination equivalent to :

Working Conditions : Environment

Physical Abilities

Knowledge and Abilities

Knowledge of :

Ability to :

Application Procedure

To be considered, applicants must submit ALL of the following required material before or by the filing deadline :

Recruitment Analyst : Nancy Yanes at 559-737-4886 or nancyy@cos.edu

The Sequoias Community College District is an equal employment opportunity employer committed to prohibiting unlawful discrimination, harassment, including sexual harassment, intimidation, and bullying based on actual or perceived race, color, ethnicity, national origin, immigration status, ancestry, age (40 and above), religious creed, religion, political belief or affiliation, gender, gender identity, gender expression, genetic information, mental or physical disability, sex, sexual orientation, marital status, pregnancy or parental status, childbirth, breastfeeding / lactation status, medical condition, military and veteran status, or association with a person or a group with one or more of these actual or perceived characteristics.

College of the Sequoias does not sponsor H-1B Visas

To apply, visit https : / / www.schooljobs.com / careers / cos / jobs / 4975724 / administrative-technician

COLLEGE OF THE SEQUOIAS COMMUNITY COLLEGE DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER : The College of the Sequoias Community College District is committed to the principles of equal employment opportunity. It is the District's policy to ensure that all qualified applicants for employment and employees have full and equal access to employment opportunity and are not subject to discrimination in any program or activity of the District on the basis of ethnic group identification, race, gender, color, language, accent, citizenship status, ancestry national origin, age, sex, religion, sexual orientation, transgender, parental status, marital status, veteran status, physical or mental disability or medical condition, or on the basis of these perceived characteristics.

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