Job Type
Full-time
Description
POSITION OVERVIEW
Full-time position located in our Denver office and will support other offices remotely. This role is responsible for office financial administration, on / off-boarding office personnel, facilities oversight, real estate licensing, and interdepartmental liaison to ensure compliance with established corporate guidelines and consistency with company policies. In addition, this role will participate in national and local initiatives and projects. May require minimal travel.
This position will have the following responsibilities for multiple offices in multiple states.
PRINCIPAL RESPONSIBILITIES
Financial
- Monitor expenses and approve vendor invoices in online A / P system
- Prepare, review and submit personnel expense reports
- Approve on-line vendor orders and ensure contract items are being utilized
- Conduct detailed review of monthly Profit & Loss Statement noting explanations for variances
- Prepare and implement annual budget and ensure cost containment procedures are maintained
- Research to accurately forecast expenses for offices supported
- Assist in forecasting and documenting revenue for each broker
Human Resources
Facilitate on- and off-boarding of personnelReview and approve time sheets and time off requests in payroll systemCommunicate and coordinate company policies and procedures and ensure they are implementedServe as office point-of-contact and resource personHire temporary staff, if neededFacilities Management
Coordinate facility needs with property management, including lease renewals, parking, mail service, and other office issuesOrder, organize or facilitate office supplies, branded items and kitchen suppliesEvaluate equipment, furniture and off-site storage needs and facilitate acquisitionsOrganize and facilitate office moves and remodels as neededLicensing and Legal
Ensure state and broker real estate licensing complianceNegotiate local vendor contracts, if neededLiaison with attorneys for contractual and local office issuesInterdepartmental Liaison
Accounting : Ensure all A / P and budget items are processed appropriatelyHuman Resources : Coordinate on- and off-boarding personnel with multiple HQ departments and facilitate training of new personnel on standards for systems, databases and proceduresInformation Technology : Facilitate new equipment, technology initiatives, policies and procedures, etc., at the local office level to ensure operational effectivenessRequirements
QUALIFICATIONS
Minimum three years commercial real estate and / or office management experience requiredMinimum five years professional experience required - bachelor's degree preferredKnowledge and experience with financial terms and principles requiredStrong MS Office skills (Outlook, Excel, and Word skills will be tested)Analytical skills required (ability to drill down, figure things out and provide solutions); Logic and reasoning skills will be testedSuperior attention to detail and follow-throughOrganizational and efficiency skills essentialExcellent verbal and written communication skills; ability to interact effectively with all levels of the organizationEffective at multi-tasking in a fast-paced work environmentManage multiple projects and prioritize tasks effectively to meet deadlinesAbility to work independently - as well as thrive in a team environment with a team-player attitudeWHAT WE BELIEVE
We succeed when our clients succeed. Our success is measured in the achievement of our clients' objectives, satisfaction, and trust.
Integrity - We will not compromise our individual or corporate integrity for any reasonRespect - We celebrate the intrinsic value of each person and embrace diverse perspectivesTeamwork - Collective efforts provide extraordinary resultsBalance - A consistently productive team balances family, faith, community, and selfLeadership - Continued success relies on our ability to attract and motivate leaders of characterWe do not use 3rd party recruiting agencies