Advancement Services and Donor Relations Coordinator

Position Summary

The Advancement Services and Donor Relations Coordinator plays a critical role within the

Office of Institutional Advancement at Talladega College. This position supports the Vice

President for Institutional Advancement in ensuring the accuracy integrity and efficiency of

advancement operations including database management donor relations gift processing

reporting and system administration. The Coordinator will work collaboratively across the

Institutional Advancement team to strengthen donor stewardship enhance data-driven decision-

making and support the Colleges philanthropic and engagement goals.

Key Responsibilities

1. Database Management & Data Integrity

Maintain update and audit the advancement database to ensure accurate constituent

records for alumni donors corporations and friends of the College.

Conduct regular data integrity reviews and implement best practices for data quality

control and record maintenance.

Assist with staff training on data management policies procedures and database

functionality.

Support prospect management by generating reports profiles and tracking donor

engagement trends.

2. Gift Processing & Reporting

Manage the daily processing of charitable gifts pledges and payments in accordance

with College policies and industry standards.

Prepare reconcile and distribute daily and monthly gift reports to the Business and

Finance Office and other stakeholders.

Generate customized fundraising reports campaign summaries and quarterly

advancement reports for leadership and the Board of Trustees.

Ensure compliance with IRS regulations and CASE standards related to gift processing

and receipting.

3. Donor Relations & Stewardship

Coordinate timely and personalized acknowledgment of all gifts and pledges.

Support donor stewardship activities including impact reports recognition events and

communication materials.

Maintain online giving platforms ensuring accurate donor pages and giving designations.

Compile and maintain biographical and statistical data to support donor segmentation and

stewardship strategies.

4. Operational & Administrative Support

Assist in managing the budget and fiscal records for the Office of Institutional

Advancement.

Contribute to the development and implementation of departmental goals policies and

operating procedures.

Maintain and update manuals documenting advancement services and stewardship

protocols.

Provide administrative support for audits compliance reviews and special projects.

5. Technology & Systems Management

Assist in the administration and optimization of advancement software systems including

but not limited to : Raisers Edge / NXT AlumniFinder ImportOmatic MailChimp and

Marketing Cloud.

Support system integrations and ensure alignment between advancement data systems

and other College platforms.

Research and recommend emerging technologies that enhance fundraising engagement

and operational efficiency.

6. Collaboration & Communication

Partner with colleagues across Institutional Advancement Business and Finance and

Communications to support donor engagement and reporting.

Serve as a point of contact for internal and external stakeholders regarding donor

information and gift processing.

Maintain a professional customer-focused approach when interacting with donors

alumni and College partners.

Effectively manage multiple tasks projects and deadlines while maintaining high

accuracy and attention to detail.

7. Other Duties

Perform additional responsibilities as assigned by the Vice President for Institutional

Advancement.

Qualifications

Required :

Bachelors degree or equivalent experience.

At least 1-3 years of experience in a higher education setting or relevant professional

experience.

Proficiency in database management and software applications including MS Word

PowerPoint Excel and email systems.

Strong organizational communication and interpersonal skills.

Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

Experience with data analysis and report generation.

Ability to maintain confidentiality and handle sensitive information with discretion.

Preferred :

Experience in a fundraising environment preferably within higher education.

Familiarity with CRM fundraising / marketing software.

Advanced skills in Excel including the use of Pivot Tables and Formulas.

Knowledge of HBCU environments and fundraising practices.

Required Experience :

Senior Manager

Key Skills

Revenue Cycle Management,Marketing,Public Relations,Algebra,MailChimp,Media Relations,Social Listening,Relationship Management,Customer relationship management,Medicare,Public Speaking,Writing Skills

Employment Type : Full-Time

Experience : years

Vacancy : 1