Executive Assistant, Corporate, Hybrid

Executive Assistant

The Executive Assistant will be responsible for providing comprehensive administrative support to senior leadership, ensuring the efficient management of their schedules, correspondence, and daily operations. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. The Executive Assistant will act as a trusted partner, handling sensitive and confidential information with professionalism. This is a hybrid role and New York City or Washington DC are locations.

Has substantial understanding of the job and applies knowledge and skills to complete a wide range of tasks. Normally received little instruction on daily work, general instructions on newly introduced assignments. Works on assignments that are moderately difficult, requiring judgment in resolving issues or in making recommendations. Maintain and organize the executive's calendar, including scheduling meetings, appointments, and travel arrangements. Prioritize and coordinate conflicting requests with guidance from executive, ensuring efficient time management for the executive. Organize and coordinate meetings, including booking both onsite / offsite meeting rooms, drafting and editing materials with little to no direction, managing catering services and taking detailed meeting minutes if necessary. Act as the first point of contact for the executive, managing all incoming and outgoing communications, including emails, phone calls, and messages. Coordinate communications between the executive and internal / external stakeholders. With little to no direction from executive, arrange and coordinate complex travel itineraries (both domestic and international), including flights, accommodations, and ground transportation. With little to no direction / oversight from executive, create, review, and edit reports, meeting agendas, presentations, professional correspondence and other documents. Prepare, track, and submit expense reports for the executive and ensure compliance with company expense policies while ensuring timely reimbursement. Under the direction of the Facilities Department, oversee office operations, including supplies management, technology needs, and event planning. Be main point of contact for office related questions and communications, including maintaining office Teams site. Coordinate and manage projects on behalf of the executive, ensuring timely completion and alignment with organizational goals. Organize and balance multiple tasks and projects based on determined priorities and strong organizational skills. Anticipate the executive's needs and proactively address potential issues or roadblocks with the executive to determine next steps.

Skills & Qualifications :

3-5 years of experience in an administrative or executive assistant role, preferably in a corporate or fast-paced environment. Bachelor's Degree preferred. Advanced technical skills with Outlook, Word, Excel, and PowerPoint. Salesforce a plus. Familiarity with online travel tools, and time and expense reporting process. Strong organizational skills, high-level prioritizing and multi-tasking skills. Excellent written and verbal communication skills. High degree of flexibility. New York City location or Washington DC location required

Hybrid Opportunity