Executive Assistant
Snap-on is looking to hire a full time Executive Assistant supporting senior leadership in the Repair Systems & Information division, located within Snap-on's Corporate offices at 2801 80th Street, Kenosha, Wisconsin.
This Executive Assistant role provides a wide range of administrative support, primarily for the Senior Vice President & President for Snap-on's Repair Systems & Information business unit. This role also supports two additional Management Team members, all of whom are located at the Kenosha headquarters. This administrative support includes : telephone and email management, travel arrangements, managing calendars and scheduling / preparing for meetings.
What You Bring to the Team :
- Demonstrated organizational & administrative experience, preferred 10+ years in an Executive Administrative Support position
- Bachelor's degree
- Advanced proficiency in email, calendar and telephone executive management / Microsoft Office Suite / video conferencing / business technology support
- Organizational skills
- Very limited travel required
Responsibilities
Perform advanced, diversified and highly confidential administrative duties requiring broad and comprehensive experience, skill and knowledge of organizational policies and practicesManaging extremely active calendars for the SVP&P and MT; monitoring, composing, and responding to correspondence; arranging agendas; managing scheduling; calendaring meetings as requested, often including international participantsResearch, prioritize and follow up on incoming issues and concerns, including those of a sensitive or confidential nature. Consult with the SVP&P and the MT in determining appropriate course of action, referral, or responseAnswer, screen and direct calls to appropriate Executives and other parties for the SVP&PPlanning and preparation for events and meetings. Duties include, but are not limited to : scheduling, menu planning, sourcing supplies, preparing conference rooms and meeting spaceAdminister, manage, assemble and process recurring reporting / programs on behalf of the SVP&P and MTCommunicate directly, and on behalf of the SVP&P and the MT, on matters related to the organization's initiatives and activitiesManage domestic and international travel : present air / ground travel options in a clear and actionable manner, assist with travel scheduling / documents, arrange passport renewals / visas, maintain a current view of travel restrictions / procedures, monitor and adjust during times of travel interruptions / weather / change of plansCreate and maintain relationships in the Corporate officeFive day per week in-person 8am-5pm coverage with infrequent remote or in-person work outside of normal business hoursComplete other duties as assigned