Office Manager (Philadelphia)

Title : Construction Office Manager

Location : Philadelphia, PA

Salary Range : $85K-$95K

Tiello has partnered with a leading General Contractor in Philadelphia, PA who is seeking an experienced Construction Office Manager to join their team.

Position Overview

The Construction Office Manager ensures the smooth, efficient, and professional

operation of a construction office. This role supports project teams, field staff,

subcontractors, clients, and leadership by maintaining organized systems, managing

technology resources, and fostering an elevated, hospitality-driven environment. This

position requires someone who gets it done with an attitude of serving others with

passion and excellence

Key Responsibilities :

Maintain a highly organized, efficient, and detail-driven office environmentrunning

a tight ship that supports daily operations.

Manage scheduling, correspondence, document preparation, and filing systems.

Oversee office supplies, equipment, and vendor relationships, ensuring cost effective procurement.

Coordinate meetings, travel, site visits, and logistics for internal teams and external

partners.

Approach all tasks with a service-first mindset , delivering support with passion,

excellence, and a positive attitude.

Document Control & Technology

Manage document workflows using SharePoint and other project management

platforms.

Maintain, structure, and audit digital file systems to ensure accuracy, compliance,

and accessibility.

Support teams with uploading, updating, and tracking RFIs, submittals, drawings,

and closeout materials.

Act as liaison to IT vendors , coordinating troubleshooting, hardware / software

updates, and technology needs.

Provide internal support for basic tech issues and ensure seamless office

technology functionality.

Vendor & Field Coordination

Serve as the primary liaison between the office, IT vendors, office vendors, and field

teams, ensuring communication is clear, timely, and aligned with project

requirements.

Coordinate deliveries, materials, and office resources with field personnel.

Monitor vendor performance and maintain positive relationships that support

company goals.

Project Support

Assist project managers, superintendents, and executives with administrative tasks

and project documentation.

Prepare and distribute reports, meeting minutes, and schedules.

Track milestones, subcontractor compliance documents, and deadlines.

Team Leadership & Culture

Lead the administrative team with professionalism, clarity, and positive motivation.

Establish and maintain processes that improve efficiency and team

communication.

Train staff on SharePoint and technology best practices.

Promote collaboration and uphold company values.

Client & Hospitality Experience

Act as a warm, attentive point of contact for clients, vendors, and visitors.

Maintain a hospitality-driven environment where guests and team members feel

supported and welcomed.

Assist with coordinating client-facing activities and internal events.

Qualifications

Experience in construction administration, office management, or related field.

Strong proficiency with SharePoint , Microsoft 365, and Procore.

Organized with strong technical skill set comfortable troubleshooting,

coordinating IT solutions, and optimizing office tech systems.

Exceptional organizational, prioritization, and multitasking abilities.

Excellent written and verbal communication skills.

Hospitality-driven, professional demeanor.

Proven leadership and team support experience.

Detail-oriented, dependable, and committed to running an efficient, high functioning office.

Hospitality-driven and committed to serving others with passion and excellence