Proposal Coordinator-Hybrid

Job Description

Job Description

Forge ahead with WSB - named a top workplace for seven consecutive years. WSB was founded on the understanding that culture drives results. We’ve dedicated ourselves to the value of strong relationships and forward-thinking ideas, inspiring each other to discover thoughtful and creative solutions that look beyond the needs of today to the opportunities of tomorrow.

Job Description

We are looking for an experienced proposal coordinator to join our team. A hybrid office / remote option is possible with the ability to work from one of these physical locations as necessary. Your role will be to manage the pursuit process from receipt of a Request for Proposal (RFP), Request for Qualifications (RFQ), and Letters of Interest (LOI) to final submission to client interview. You will implement strategy for each opportunity we pursue and convey a consistent branding message throughout each proposal to position the company for success.

What You Will Do :

• Manage the proposal development process by coordinating with project managers in multiple service areas.
• Edit proposal content and provide strategy and branding input for RFP’s, LOI, and RFQ’s.
• Collaborate with business development and service area leaders to support sales strategy.
• Participate in go / no-go meetings, capture planning, and positioning activities.
• Maintain CRM entries and account management throughout the pursuit process.
• Provide copy / design editing by proofreading content for voice, grammar, and messaging.
• Set schedules and meet deadlines with each opportunity.
• Track proposal results and debrief on proposal wins / losses.
• Other related tasks, as assigned.

Minimum Requirements :

Bachelor’s degree in Journalism, Communications, Marketing, or a related field

2–5 years of experience collaborating within a regional marketing team to lead and / or support proposal efforts

Developed understanding of effective proposal and presentation writing and production

A / E / C industry experience is a plus

Prior experience responding to Requests for Proposals (RFPs)

Proficient in Adobe InDesign

Proficient in Microsoft Word, Excel, and PowerPoint

Working knowledge of collaborative tools such as Microsoft Teams, SharePoint, etc.

Demonstrated initiative, organizational skills, and ability to manage multiple projects and details simultaneously

Ability to produce accurate, compliant, and compelling work both independently and collaboratively

Who We Are :

WSB is a design and consulting firm specializing in Transportation, Community Planning, Environmental, Energy, Municipal, and Construction services. We provide solutions for the places, spaces and systems that support our lives. We offer services in more than 50 complementary areas across the nation.

Full time WSB employees qualify for competitive compensation and benefits package, including medical insurance, dental insurance, vision insurance, life insurance, company paid short- and long-term disability, 401K with match, paid time off, paid holidays, tuition reimbursement, and opportunities for professional growth and development. Part time employees can participate in the 401K plan and applicable earned paid leave.

As an EEO / Affirmative Action Employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, veteran or disability status.

WSB strives to ensure that its careers web site is accessible to all. If you need assistance completing your online application, please email wsbrecruiting@wsbeng.com.

As an Equal Opportunity Employer, WSB is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans. If you need a reasonable accommodation to assist with your job search or application for employment, please e-mail us at wsbrecruiting@wsbeng.com. In your e-mail, please include a description of the specific accommodation you are requesting as well as the job title and requisition number of the position for which you are applying.

Notice to Third Party Agencies : WSB does not accept unsolicited resumes from third party recruiting firms. Absent a signed Service Agreement by WSB, we reserve the right to pursue and hire any unsolicited candidates without financial obligation to recruiters or agencies.