25-26 MHS Principal Secretary

Job Title : Principal Secretary (all levels)

Reports to : Principal

Dept. / School : Campus Assigned

Exemption Status : Non-Exempt / 226 days

Date Revised : 8 / 1 / 2024

Salary calculations will be commensurate with job experience.

Primary Purpose :

Ensure efficient operation of school administrative office and provide clerical services forschools administrative staff.

Qualifications :

Education / Certification :

High school diploma or GED

Special Knowledge / Skills / Abilities :

Proficient typing word processing and file maintenance skills

Effective organizational communication and interpersonal skills

Ability to use personal computer and software to develop spreadsheets databases and do wordprocessing

Knowledge of basic accounting principles

Experience :

One to three years of secretarial experience preferably in public education environment

Major Responsibilities and Duties :

Records Reports and Correspondence

1. Prepare written correspondence forms schedules or reports on a personal computer.

2. Prepare instructional materials meeting agendas honor rolls graduation lists and campuscommunication as requested on the personal computer.

3. Maintain a daily teacher attendance log and records for substitute teachers. (AESOP)

4. Monitor and process personnel time records including leave requests and reports. Compileinformation and submit to central office. (Time Clock Plus)

5. Maintain a log of visitors to school. (Raptor)

6. Maintain school calendar of events.

7. Schedule meetings and appointments and maintain calendar for principal.

Reception and Phones

8. Cross train with office staff in order to assist students teachers and parents as needed.

9. Receive incoming calls take reliable messages and route to appropriate staff.

Files

10. Maintain physical and computerized files including inventory of school and office suppliesmailing lists student records visitor logs and office communication.

11. Update handbooks policy manuals and other documents as assigned.

Accounting and Inventory

12. Receive store and issue supplies and equipment.

13. Perform routine bookkeeping tasks including simple arithmetic operations to maintain campusbudget records.

14. Prepare and make cash deposits for activity account(s). May be responsible for maintenanceof activity checkbook(s) and ledger(s).

Other

15. Sort distribute or deliver mail and other documents.

16. Administer medication to students check temperatures and notify parents of student illness innurses absence.

17. Assist with processing new student records including requesting transcripts and records from

other schools setting up cumulative folder and entering student data into appropriatedatabases as needed.

17. Maintain confidentiality.

18. Other duties as assigned.

Supervisory Responsibilities :

None

Mental Demands / Physical Demands / Environmental Factors :

Tools / Equipment Used : Standard office equipment including personal computer and peripherals.

Posture : Prolonged sitting; occasional bending / stooping pushing / pulling and twisting

Motion : Repetitive hand motions frequent keyboarding and use of mouse; occasional reaching

Lifting : Occasional light lifting and carrying (less than 15 pounds)

Environment : Work inside and outside; exposure to noise

Mental Demands : Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not anexhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Midway Independent School District does not discriminate against any employee or applicant for employment becauseof race color religion sex national origin age disability military status or on any other basis prohibited by decisions will be made on the basis of each applicants job qualifications experience and abilities. TheTitle IX Coordinator for Midway ISD is the Assistant Superintendent for Human Resources.13885 Woodway Drive Woodway Texas 76712. Contact phone number is

Required Experience :

Staff IC

Key Skills

Business Development,Classroom Experience,Dayforce,Go,Cloud Computing,AWS,Teaching,Administrative Experience,Leadership Experience,negotiation,SAS,Data Analysis Skills

Employment Type : Full-Time

Experience : years

Vacancy : 1