Executive Assistant

Executive Assistant

Our mission is to drive technology to feel old. We believe vehicles can be a thousand times smarter, safer, and more connected to the world around us. We joined forces with Honda as their first startup acquisition in 2019 and are now expanding our vision into building the future of electric vehicles (BEV) for millions of people around the world.

Join Drivemode for an exciting startup environment and a vibrant culture that combines impactful work, competitive compensation, and excellent benefits. By becoming a part of our team, you'll contribute to a crucial mission that revolutionizes the way people engage with vehicles, addressing both business needs and the world's environmental challenges. This presents an exceptional opportunity to be at the forefront of innovation and drive Honda's success in the EV market.

We are looking for a very organized, proactive bilingual executive assistant to provide administrative and operational support to our CEO and COO. This role will need to work with a wide variety of people across many departments and seniority levels. Our executives embody an approachable and collaborative leadership style, making it easy to build rapport and communicate openly. Known for their exceptional intelligence, strategic thinking, and leading with clarity and purpose. Working with them is very rewarding and enjoyable.

What You Will Do

Provide general administrative support for executives, including schedule management and expense processing

Organize and maintain confidential files and documents

Plan and coordinate meetings, conferences, and company events, including logistics, note-taking, shipping, catering, and guest management

Arrange domestic and international business trips for execs and team members

Manage competing priorities to ensure the Executive leadership's time is allocated efficiently, focusing on high-impact activities

Work with our Workplace Experience team to support general office operations

Manage maintenance of various company-owned and rental vehicles

What We Are Looking For

3+ years of experience as an executive assistant

Bilingual in Japanese and English, including spoken and written

Exceptional hospitality and strong communication skills

Strong organizational and time management skills

Able to work in a multicultural environment, across geographies

Proficiency in Microsoft Office, Google Workspace, and calendar management tools

Proven ability to learn various online services quickly as a user

Nice to Have

Comfortable with driving various vehicles, including EVs

Flexible time shift, such as 11am to 8pm

$92,000 - $124,000 a year

This is the position's total compensation package, including the company's bonus structure. This position also comes with full benefits. Actual compensation packages are based on a wide array of factors unique to each candidate, including but not limited to demonstrated skill set, years and depth of relevant experience, and some role-dependent factors. We welcome direct conversations with each candidate about compensation in all of our initial calls.

Drivemode is proud of a very diverse team with employees coming from 5 continents / 11 countries as of today. Diversity in our workplace has played an important part in our success; we recognize each employee's unique background, knowledge, experiences, ideas, and viewpoints which are all critical in developing a product that has the greatest impacts on drivers all over the world.

Drivemode provides equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, gender, national origin, sexual orientation, gender identity, disability, or any other characteristics that make you unique.