Administrative Assistant

We're seeking a seasoned professional with 11+ years of experience to provide expert-level administrative support and leadership. This role is pivotal in ensuring smooth operations and driving organizational efficiency across the team.

Key Responsibilities

• Calendar & Schedule Management
• Independently manage calendars, appointments, and schedules for team members, optimizing time and prioritizing critical tasks.
• Meeting & Event Coordination
• Lead the planning and execution of high-profile meetings, conferences, and events-including logistics, agendas, and follow-ups-with exceptional attention to detail.
• Document Preparation & Review
• Prepare, edit, and review complex reports, presentations, and correspondence using advanced proficiency in Microsoft Office Suite and other tools.
• Research & Reporting
• Conduct in-depth research, analyze data, and compile comprehensive reports to support strategic planning and decision-making.
• Confidential Information Handling
• Manage sensitive information with discretion and professionalism, maintaining strict confidentiality at all times.
• Budget & Financial Oversight
• Oversee budget management, expense tracking, and financial reporting, ensuring accuracy and compliance with company policies.
• Stakeholder Communication
• Serve as the primary point of contact for internal and external stakeholders, delivering outstanding communication and interpersonal support.

Qualifications

EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [email protected] or 844-463-6178 .

Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.

Apex Benefits Overview : Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses / books / seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our 'Welcome Packet' as well, which an Apex team member can provide.