Administrative Assistant - Middle School

ESSENTIAL DUTIES AND RESPONSIBILITIES shall include, but not be limited to the following :

• Perform secretarial duties for the assistant principal of the school in a pleasant and efficient manner; maintain complete and accurate student accounting records. Aid in the efficient operation of the school
• Perform routine clerical and secretarial duties
• Establish and maintain files (physical and computer) on students who have been referred to the assistant principal for disciplinary purposes
• Maintain computer records of disciplinary actions taken by teachers
• Request assignments for in school suspension
• Establish and maintain files for each student participating in a sports program
• Establish weekly eligibility listing for all sports
• Notify parents / guardians of students' ineligibility each week
• Confirm all sports schedules
• Make travel arrangements for away games
• Confirm referee assignments for home games
• Arrange for payments for referees and security staff for home games
• Maintain accurate records of all activities
• Serve as back up for Principal's Secretary and Receptionist in their absence
• Direct the flow of traffic through the office
• Advise parents of school policies and procedures
• Process incoming and outgoing mail
• Perform additional duties efficiently and willingly, as assigned

QUALIFICATIONS AND REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and / or Experience

Required :

Special Criteria

Professional appearance and demeanor.

Basic Skills

Language Skills

Ability to read, analyze, and interpret written documents. Ability to respond effectively to inquiries or complaints. Ability to communicate both verbally and in writing.

Mathematical Skills

Ability to work with mathematical concepts.

Reasoning ability

Ability to apply principles of reason and logic for problem-solving purposes.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to use hands to finger, handle, or feel objects, tools, or controls and reach with hands and arms. The employee is frequently required to stand, walk, bend, and sit. The employee is occasionally required to climb or balance and stoop or kneel. The employee must regularly lift and / or move up to 10 pounds, and occasionally lift and / or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.