Program Coordinator II

Job Description

Glimpse of the Job

Are you passionate about creating transformative learning experiences for top-tier professionals? Mays Business School invites you to join our dynamic team as a Program Coordinator II for the Center for Executive Development (CED). You will play a pivotal role collaborating with leadership to plan, develop, administrate, and implement quality programs which deliver high-impact Executive Development for leaders (C-level) from Fortune 100 Companies and mission-driven non-profit organizations. In this role, you will enjoy overnight travel (approx.30%) as you manage a portfolio of approximately seven prestigious clients, orchestrating immersive programs ranging from 3-day intensives to 3-week strategic engagements with great attention to detail. You’ll collaborate closely with senior executives, vendors, faculty thought leaders, and internal stakeholders to ensure every program is flawlessly executed and working closely with client stakeholders to ensure program goals are attained or exceeded.

What you need to know

$50,000 - $56,000

This position requires overnight travel up to 30% of the time and the ability to work irregular hours, including nights and weekends.

A cover letter and resume’ will assist us in our review of your application materials. These can be uploaded on the application under CV / Resume.

Essential Duties / Tasks

Program Coordination

Coordinate designated CED programs, serving as the primary point of contact for the client, vendors, participants, and faculty.

Manage logistical activities to ensure program success, including scheduling, program material creation, budgeting, and compliance with safety and health policies.

Coordinate meal catering for programs and ensure dietary restrictions / needs are met for participants and instructors

Coordinate hybrid / virtual programs, in collaboration with the director and instructors.

Assist in establishing short and long-term goals and strategic planning for the director's client portfolio.

Collaborate with Program Directors to create and expand programs for new and returning clients.

Develop and maintain relationships with stakeholders, including clients, faculty, outside vendors, and CED staff.

Manage the program training sites locally and off-site.

Ensure program evaluations are completed by participants. Submit expense and travel reports as needed.

Participant & Team Coordination

Manage participants registrations and data collection using HubSpot

Communicate all necessary program information with participants

Schedule participant transportation, arrange orientation, plan and execute group events / experiences.

Coordinate with Administrative Coordinators / Executive Assistants for ordering supplies and maintaining training materials.

Program Follow-Up

Communicate with participants regarding program pros and cons.

Share feedback from the evaluations in report format with instructors and the client to ensure objectives were met and to maintain program quality.

Utilize evaluation data to enhance decision-making regarding adjustments to the program

Collaborate with relevant team members to maintain awareness of program-related expenses and communicate any discrepancies or cost impacts to the Program Director when applicable.

Instructor Coordination

Coordinate curriculum and class schedules with instructors

Ensure the adequacy of presentation materials and the availability of necessary training aids.

Support instructors in the classroom as needed

Qualifications

Required Education and Experience

Bachelor’s degree

Four years of experience in project management, event coordination, program administration, account management, customer service or closely related experience.

Preferred Qualifications

Experience with Microsoft Office Suite, Adobe Creative Suite, Monday.com and registration platforms such as HubSpot.

Experience working with high-level executives and industry professionals.

Experience in a team environment or collaboration

Experience giving presentations

Experience managing and sharing calendars

Ability to delegate effectively

Knowledge, Skills, and Abilities

Ability to manage multiple projects under timelines.

Strong organizational and time management skills.

Must adapt rapidly to changing situations or last-minute challenges.

Strong people skills, excellent verbal and written communication skills, and attention to detail are sought.

Ability to work in a fast paced, multi-dimensional work environment with a high degree of professionalism, accuracy and consistency.

Must be able to communicate effectively and professionally with industry / corporate professionals.

Basic website / online portal experience.

Who we are

The Center for Executive Development (CED ) at Mays Business School strives to provide fully custom executive education programs that cultivate ethical leaders. Embodying the Texas A&M traditions of excellence, integrity, leadership, loyalty, respect and selfless service, the staff at the CED welcomes the on-going dialog with clients to develop a tailored set of executive courses to meet their objectives. It is the CED’s mission teducate and empower transformational leaders for a global society.

Texas A&M University’s Mays Business School is a vibrant learning organization of more than 175 faculty members, 125 staff members, and 6,400 undergraduate and graduate students in accounting, finance, management, management information systems, marketing, and supply chain management. Mays Business School’s vision is to advance the world’s prosperity. To advance the world’s prosperity means providing a better future for generations who follow, including quality of life, environment, and economic systems. To fulfill this vision, our mission is to be a vibrant learning organization that creates impactful knowledge and develops transformational leaders.

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

• , with Texas A&M contributing to employee health and basic life premiums
• of annual paid holidays
• Up to and at least each month
• Automatically enrollment in the
• Health and Wellness :
• Professional Development : All employees have access to free training, webinars, and limited financial support to attend conferences, workshops, and more
• for completing a degree while a Texas A&M employee
• a program at Texas A&M that has been built by employees, for employees

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our which are : Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.