Design Coordinator Luxury Residential Construction

Benefits : Company parties

Opportunity for advancement

Paid time off

Position Overview

The Design Coordinator plays a key role in ensuring every project moves smoothly from concept through construction. This position bridges the gap between clients, designers, vendors, and our production team to ensure that design intent, selections, and documentation are executed accurately, on time, and within budget.

This role requires strong organization, communication, and an eye for detail — someone who thrives in a fast-paced, design-driven environment and can juggle multiple projects without sacrificing quality or professionalism.

About Woolsey Construction

Woolsey Construction is a luxury design-build firm specializing in high-end residential remodels, custom homes, ADUs, and whole-home transformations throughout San Diego. Our reputation is built on extraordinary care and craftsmanship — “The Woolsey Way” — delivering clarity, communication, and peace of mind at every step of the construction journey.

Key Responsibilities :

Client Coordination

Serve as a primary point of contact for clients during the design and pre-construction phases.

Guide clients through the selections process — finishes, fixtures, appliances, and materials — ensuring alignment with design goals and budget.

Maintain clear and proactive communication to provide a white-glove experience throughout the project.

Design Development & Documentation

Collaborate with architects, interior designers, and vendors to collect, organize, and verify all specifications.

Prepare and maintain Finish Schedules, Selections Logs, and Room-by-Room Design Binders.

Review design drawings and plans to confirm details are consistent with client selections and construction feasibility.

Support estimating by sourcing materials and obtaining pricing for design selections.

Project Coordination

Ensure all approved design selections are entered into Buildertrend and properly coded for estimating and procurement.

Track lead times, material orders, and delivery schedules; communicate any potential delays to the production team.

Attend key jobsite meetings during the early phases of construction to verify design intent and assist with field coordination.

Brand & Aesthetic Support

Maintain Woolsey’s design library — samples, catalogs, and vendor contacts.

Assist with styling and staging for professional photography and client reveal days.

Support marketing initiatives by coordinating photography of completed projects and documenting design details for portfolio use.

Skills & Qualifications

Bachelor’s degree in Interior Design, Architecture, or related field (or equivalent experience).

1-3 years of experience in design coordination, interior design, or residential construction administration.

Strong understanding of materials, finishes, and custom residential design.

Proficiency with design software (SketchUp, AutoCAD, or Revit) and project management tools (Buildertrend preferred).

Excellent written and verbal communication skills.

Strong organizational and time management skills; ability to handle multiple active projects.

Detail-oriented with an eye for craftsmanship, aesthetics, and accuracy.

Personal Attributes

Professional, polished, and client-service oriented.

Calm under pressure with strong problem-solving instincts.

Passionate about design, organization, and continuous learning.

Collaborative, team-minded, and aligned with The Woolsey Way values of clarity, craftsmanship, and care.

Benefits

Competitive salary commensurate with experience

Paid holidays, PTO, and vacation days

Growth opportunities within a high-performing design-build firm

Collaborative, creative, and design-forward work environment