Idva-Central Office O&P Office Associate

Job Requisition ID : 49965

Closing Date : 11 / 04 / 2025

Agency : Department of Veterans Affairs

Class Title : OFFICE ASSOCIATE - 30015

Skill Option : Keyboarding

Bilingual Option : None

Salary : $4004 - $5245 / Monthly; CBA language applies; Anticipated starting salary $4004 / monthly

Job Type : Salaried

Category : Full Time

County : Sangamon

Number of Vacancies : 1

Bargaining Unit Code : RC014 Clerical Employees AFSCME

Merit Comp Code :

This position is a union position; therefore provisions of the relevant collective bargaining agreement / labor contract apply to the filling of this position.

All applicants who want to be considered for this positionMUSTapply electronically through the . State of Illinois employees should click the link near the top left to apply through the SuccessFactorsemployee career portal.

Applications submitted via email or any paper manner (mail fax hand delivery) will not be considered.

Essential Functions

• Receives calls emails faxes and postal mail from the public department employees other state agencies nonstategovernmental agencies veterans family members and funeral homes needing copies of discharge recordsand documents.
• Prepares scans and updates information from discharge documents and veterans files from into the Departmentsmaster data base of veterans.
• Scans and enters alphanumeric data from the agencies historical paper files on veterans into the master database to ensure all information is accurately entered and captured electronically.
• Types data from files involving deceased veterans of the State of Illinois.
• Assists in the coverage of the Central Office reception desk in the absence of the Office Associate.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumeratedabove.

Minimum Qualifications

Preferred Qualifications

Conditions of Employment

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Work Hours : 8 : 30 a.m. to 5 : 00 p.m. Monday - Friday

Work Location : 833 S Spring St Springfield IL 62704-2617

Agency Contact :

Posting Group : Office & Administrative Support

This position DOES NOT contain Specialized Skills (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the Apply button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees a link is available at the top left of in the blue ribbon.

Non-State employees should log in on the using the View Profile link in the top right of in the blue ribbon. If you have never before signed in you will be prompted to create an account.

If you have questions about how to apply please see the following resources :

State employees : Log in to the career portalfor State employees and review the Internal Candidate Application Job Aid

Non-State employees : click Application Procedures in the footer of every page of the website.

The main form of communication will be through email. Please check your junk mail spam or other folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses :

About the Agency :

The Illinois Department of Veterans Affairs is a state agency designed to empower veterans and their families to thrive. We do this by assisting them in navigating the system of federal state and local resources and benefits providing long-term health care for eligible veterans in our Veterans Homes and partnering with other agencies and non-profits to help veterans address education mental health housing employment and other challenges. A career with the Illinois Department of Veterans Affairs provides a rewarding and challenging opportunity for individuals. Working together we create partnerships and experiences that engage and inspire our fellow co-workers and the veterans and their family members that we serve every day.

Required Experience :

IC

Key Skills

Airside Operations,Desktop Support,Corporate Risk Management,Gallery,Agile Testing,Humming Bird

Employment Type : Full-Time

Experience : years

Vacancy : 1

Monthly Salary Salary : 4004 - 5245