POSITION SUMMARY
The Human Resources Specialist reports to the HR Director, assists department directors by supporting the full employee lifecycle, administers the employee benefits and wellness program, creates and maintains employee personnel records and provides support for various HR related duties within the organization.
ESSENTIAL RESPONSIBILITIES AND DUTIES
- Responsible for the full employee lifecycle (from advertising to records retention post termination.)
Posts job openings both internally and externally via approved websites to attract a diverse pool of candidates. (Occasionally attending job fairs as necessary.)
Assists in receiving and processing employment applications and resumes, application review, scheduling interviews, and conducting interviews as needed.Sends offer letters to candidates and begins the onboarding process once accepted.Coordinates background checks, drug tests, reference checks, and tracking of motor vehicle records.Processes personnel action notices including terminations, transfers, promotions, or otherwise.Conducts and documents exit interviews.Develops and analyzes strategies to optimize employee experience, engagement, and performance.Completes verification of employment and Department of Workforce Services paperwork upon request.Compiles and communicates to the finance department any new-hire paperwork, terminations, benefits confirmations, or other needed payroll adjustment on a bi-weekly basis.Checks all payroll requests have been processed and are in effect.
Employee data management :Stores and manages employee data, including personal information, job history, and performance reviews according to Utah state records retention requirements.
Processes personnel action forms and ensures proper approval.Enters and updates employee personnel information into Caselle and Employee Navigator.Benefits administration :Managing employee benefits, such as health insurance, disability, retirement plans, FMLA, and worker's compensation.
Offers employee benefits orientations.Enrolls employees in and administers wellness program : Collects point tracking sheets and monitors points, notifies participants and disperses gift cards; notifies payroll for tax purposes.Coordinates open enrollment, flu shot clinics, health fairs, lunch and learns, and other employee engagement events as needed.Provides back up administrative support to Mayor's office - as neededGreets the public and answers questions or directs them to the appropriate department.
Answers the phone, takes messages, resolves complaints or directs them.Other duties as assigned.MINIMUM QUALIFICATIONS
EDUCATION, EXPERIENCE AND CERTIFICATIONS
Graduation from high school or GED equivalent and four years related experience, or any equivalent combination of related education and experience. Professional SHRM certification preferred but not required.
NECESSARY KNOWLEDGE, SKILLS AND ABILITIES
Proficiency in HRIS and ATS software, Google Workspace, and Microsoft Office - Caselle, Hire Forms, Employee Navigator.Emotional intelligence and the ability to handle complex situations.High level of communication from verbal to writing.Ability to maintain confidential and sensitive information.Familiarity with HR best practices and Legal Compliance : Ensuring HR policies and practices comply with all relevant laws and regulations.Accounting basics.