Administrative Assistant

Overview

Administrative Assistant (TYAFB-2025-23840) :

Position is contingent on contract award

Bowhead seeks an Administrative Assistant that will provide multiple tier support to theTyndall Air Force Base, FL., responsible for admin duties relating to work for all boat operations related to the contractor operation maintenance and Logistics of 120' Missile Retrievers and other small craft in support of direct support of the 53rd Weapons Group, 82nd Aerial Target Squadron.

Responsibilities

Essential functions will include :

Assists with the creation, tracking and reconciliation of purchase requisions, shipments, and invoices.

Runs custom reports on multiple software platforms.

Performs general office assignments such as answering phone calls, e-mails, and visitors.

Tracks project status and required deliverables for submission to the customer.

Establishes schedules, maintains spreadsheets, and updates daily.

Performs duties as requested by the Program Manager and assistant Program Manager.

Bowhead seeks to network with qualified individuals relative to a potential opportunity, which is contingent upon award and not currently funded. Please click the link at the bottom of this posting to apply for consideration. Incumbent employees are encouraged to respond. No solicitations or third party applications will be accepted.

Qualifications

3+ years professional experience including office assistance and administrative functions

2+ years professional experience including basic ordering / contract-review experience

Intermediate to advanced level skills in Microsoft Office software suite - Word, Excel, Outlook, PowerPoint

Ability to communicate effectively with all levels of employees and outside contacts. To receive and respond to instructions / assignments.

Strong interpersonal skills and good judgment with the ability to work alone or as part of a team.

Physical Demands : The work environment varies and includes, but is not limited to : dock, port, bay, waterways, office space, equipment rooms, warehouse space, construction zones, and outdoor environments. Work hours may fluctuate outside of normal duty hours. While performing the duties of this job, the individual is :

Regularly required to sit, use hands to handle, move, manipulate or feel objects, talk and / or hear.

Frequently required to stand and / or walk and routinely required to reach with hands and arms.

Routinely required to stand, balance, stoop, kneel, crouch, and / or squat.

Frequently lifts and / or moves up to 50 pounds and occasionally lifts and / or moves up to 75 pounds.

Occasionally lifts and / or moves 75-100 pounds with the assistance of deckhands and / or heavy lifting equipment.

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Applicants may be subject to a pre-employment drug & alcohol screening and / or random drug screen, and must follow UIC's Non-DOT Drug & Alcohol Testing Program requirements. If the position requires, an applicant must pass a pre-employment criminal background history check. All post-secondary education listed on the applicant's resume / application may be subject to verification.

Where driving may be required or where a rental car must be obtained for business travel purposes, applicants must have a valid driver license for this position and will be subject to verification. In addition, the applicant must pass an in-house, online, driving course to be authorized to drive for company purposes.

UIC is an equal opportunity employer. We evaluate qualified applicants without regard to race, age, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other protected characteristics EOE / D / V. In furtherance, pursuant to The Alaska Native Claims Settlement Act 43 U.S.C. Sec. 1601 et seq., and federal contractual requirements, UIC and its subsidiaries may legally grant certain preference in employment opportunities to UIC Shareholders and their Descendants, based on the provisions contained within The Alaska Native Claims Settlement Act. Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities.

All candidates must apply online at www.uicalaska.com, and submit a completed application for all positions they wish to be considered. Once the employment application has been completed and submitted, any changes to the application after submission may not be reviewed. Please contact a UIC HR Recruiter if you have made a significant change to your application. In accordance with the Americans with Disabilities Act of 1990 (ADA), persons unable to complete an online application should contact UIC Human Resources for assistance ().

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

UIC Government Services (UICGS / Bowhead) provides innovative business solutions to federal and commercial customers in the areas of engineering, maintenance services, information technology, program support, logistics / base support, and procurement. Collectively, the fast-growing Bowhead Family of Companies offers a breadth of services which are performed with a focus on quality results. Headquartered in Springfield, VA, we are a fast-growing, multi-million-dollar company recognized as a top Alaska Native Corporation providing services across the Department of Defense and many federal agencies. Bowhead offers competitive benefits including medical, dental, vision, life insurance, accidental death and dismemberment, short / long-term disability, and 401(k) retirement plans as well as a paid time off programs for eligible full-time employees. Eligible part-time employees are able to participate in the 401(k) retirement plans and state or contract required paid time off programs.

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ID 2025-23840

Category Program / Project Management

Location : Location US-FL-Tyndall AFB

Clearance Level Must Be Able to Obtain N / A

Minimum Clearance Required Secret

Travel Requirement Less than 10%